Enable America Jobs

executive assistant.

• jacksonville , florida

• posted may 6, 2024

job details

summary

• $55,000 - $65,000 per year

• permanent

• bachelor degree

• category office and administrative support occupations

• referenceAB_4529255

job details

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Vice President of our Civil Engineering firm. The ideal candidate will be adept at managing multiple tasks, possess excellent communication skills, and demonstrate the ability to prioritize effectively in a fast-paced environment. This role requires a high level of professionalism, discretion, and attention to detail. Qualifications:

• Bachelor's degree preferred, or equivalent combination of education and experience.

• Proven experience as an executive assistant or similar role, preferably supporting senior-level executives.

• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

• strong written and verbal communication skills, including professional phone etiquette.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

• Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.

• Attention to detail and accuracy in all work tasks.

• Flexibility and adaptability to changing priorities and work demands.

• Positive attitude, proactive mindset, and willingness to take on new challenges.

• Previous experience in the engineering or construction industry is a plus, but not required.

salary: $55,000 - $65,000 per year

shift: First

work hours: 8 AM - 5 PM

education: Bachelors

Responsibilities

Calendar Management: Coordinate and manage the VP's schedule, including scheduling meetings, appointments, and travel arrangements.

Communication: Serve as the primary point of contact for internal and external stakeholders, screening and directing inquiries appropriately.

Email Management: Monitor and manage the VP's email inbox, prioritizing messages, drafting responses, and flagging urgent matters for attention. Ensure timely responses to inquiries and follow-up on action items as necessary.

Documentation: Prepare and edit correspondence, reports, presentations, and other documents as needed.

Meeting Support: Assist in the preparation of meeting agendas, materials, and presentations. Attend meetings as requested, take minutes, and follow up on action items.

Travel Coordination: Arrange travel logistics including flights, accommodations, and transportation for business trips.

Expense Management: Process expense reports and reconcile credit card statements in a timely manner.

Project Support: Provide administrative support for special projects as assigned by the VP, including research, data analysis, and presentation preparation.

Information Management: Maintain organized filing systems, both electronic and physical, to ensure easy access to important documents and information.

Relationship Building: Foster positive working relationships with internal teams, clients, and external partners to facilitate effective communication and collaboration.

Skills

• Microsoft Office

• Written Communication

• Handling Confidential Information

• Scheduling Appointments

• Maintaining Calendars

• Organization

• Transcribing Notes

• Decision Making

• Scheduling

• Interpersonal Skills

• Multi-tasking

• Preparing Agendas

• Working Independently

• Problem Solving

• Organizational Skills

• Google for Business Suite

• Web Conferencing

• Creating Presentations

• Answering Phones

• Prioritizing

Qualifications

• Years of experience: 5 years

• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

Applications accepted on ongoing basis until filled.

get in touch

we are here to help you with your questions.

MM

meaghan mccahill

• meaghan.mccahill@randstadusa.com