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Deposita(TM), An Allied Universal(R) Company has perfected the art of cash management using world-class innovation, technology, and tailored solutions. We serve customers in retail, wholesale and banking sectors through in-depth consultations. We ensure every security need is met and exceeded every step of the way. Join our Phenomenal team today! We offer medical, dental and vision coverage, life insurance, retirement plan, employee assistance programs, company discounts, perks and more for most full-time customer support jobs!

Deposita(TM), an Allied Universal® Company, is hiring a Order Entry Specialist. The primary function of the Order Entry Specialist position is to provide and administer support to the various functions with Deposita. This includes the onboarding of new customers, the processing of vendor invoices, and the creation of customer invoices. In addition, this role will be responsible for managing assignments and status of inbound service requests for KOYUS updates, changes, creation, or deletion from the Deposita functional teams and customers until final resolution. Other duties include assisting in the distribution of specialized billing for strategic and regional accounts, updating PeopleSoft accordingly for these assigned accounts, providing custom reports or spreadsheets via Excel upon request, and supporting the customer activation process.

RESPONSIBILITIES:

• Review and route, or complete, service requests; manage the pipeline

• Create, sort, and distribute periodic reports in a timely manner as directed

• Evaluate requests for change, activation, and update to customer information; liaise with OTC internal staff

• Create customized invoices, reports, and schedules as assigned

• Serve as liaison with service requestor on status issues

QUALIFICATIONS:

• Must possess an Associates degree in Accounting, Finance, Business Management, or a related field

• Must possess a minimum of one (1) year of experience in a centralized customer service or billing environment

• Work history must demonstrate each of the following:

• Experience demonstrating knowledge of billing and receivables process

• Experience with vendor management and payable processing

• Advanced experience utilizing Excel, Google Sheets or similar

• Demonstrated ability to manage a high volume of diverse activities while meeting deadlines and quality standards

• Must possess strong oral, written, and analytical skills; write informatively, clearly, and accurately

• Effective oral and written communication

• Planning and organizing

• Proficiency with Microsoft Office Applications

• Problem solving; forecasting, predicting

• Active listening

• Identify critical issues quickly and accurately, attention to detail

• Teamwork

PREFERRED QUALIFICATIONS:

• Working knowledge of Finance-related processes in ERP environment, PeopleSoft, WinTeam

• Previous experience in an “Order to Cash” financial process environment

• Previous experience in a “Procure to Pay” financial process environment

• Intermediate skill level in Microsoft Office; Excel in particular.

• Experience working with internal and external clients

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices .

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices .

Job ID: 2024-1236906

Location: United States-Florida-Jupiter

Job Category: Administrative