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We are excited to share once again TranSystems has been recognized as a top 100 design firm by Engineering News-Record in 2023. For more than 50 years, TranSystems has committed to a mission of performing engineering and architectural planning, design, and construction solution services in a manner that is both safe and in compliance with all applicable regulatory and client requirements. At TranSystems, we have established and continue to nurture a culture that is committed to providing quality services for our clients. Were looking for top talent to grow with our firm.

Responsibilities

What you'll be challenged to do:

At TranSystems, we are dedicated to attracting, developing, and retaining the top professionals.

The Leave and Benefits Administrator is responsible for managing leave requests and workplace accommodations, including short-term and long-term disability, Family and Medical Leave (FMLA), Workers Compensation, paid parental leave, and any additional company leave policies. This role will partner with employees, managers, HR Business Partners, Payroll, and our Third-Party Administrator to ensure proper handling of the processes and procedures.Coordinates with Payroll for sick leave, adoption, and tracking. Assists with the administration of Health and Welfare and 401(k) benefits, including handling escalated employee support, providing compliance support, and organizing wellness events.

General Duties and Responsibilities

include the following. Other duties may be assigned.

• Manages the leave management process for FMLA, STD, LTD, Military, and Personal leaves of absence, including keeping complete and accurate records in accordance with specified legal requirements and documentation best practices and utilizing TranSystems HCM system to track absences.
• Collaborates and communicates with employees and managers via written and verbal communication regarding their leave of absence options, eligibility, and status throughout the leave process.
• Acts as a liaison between the employee, manager, HR Business Partner, and Third-Party Administrator to ensure proper handling of the processes and procedures, including approvals and tracking FMLA time available.
• Processes timesheets and payroll input as it relates to leaves. Works directly with Payroll to ensure LOA employees are paid accurately each pay period.
• Drafts and/or recommends revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations.
• Reviews workplace accommodation requests from employees, managers, and HR business partners and recommends reasonable accommodation options in compliance with ADA and other applicable laws and company policies.
• Partners with the safety department to process Workers Compensation claims and submit injury reports to the WC vendor on a timely basis.
• Assists with administering health and welfare benefits for employees, including providing support for employees with escalated benefits issues.
• Supports and assists the department in processing benefit changes in the payroll system before payroll is run.
• Assists with the annual enrollment process, including testing vendor sites, communications, and annual benefits fair.
• Processes benefit invoices and funding requests. Completes administrative tasks related to all TranSystems benefit plans.
• Resolves issues and inquiries from plan participants regarding health and welfare benefits, benefits premiums/payroll deductions, FMLA, leave of absence, etc., through in-personal interactions, phone, or email.
• Processes Quality Life Event Changes (i.e. baby, divorce, death, etc.).
• Assist in administering various benefits policies based on the company's needs and in line with legal requirements.
• Reconciliation of monthly benefit plan billings. This includes reconciling the billings, submitting them to the Accounting A/P Department following up on discrepancies, and ensuring payments are processed on time.

Competency -

To perform the job successfully, an individual should demonstrate the following competencies:

• Analytical - Collects and researches data. Must be detail oriented.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Project Management - Coordinates projects.
• Technical Skills Ability to effectively navigate and work with various HR/Personnel/Government/Vendor HRIS programs.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs;
• Interpersonal Ability to work with diverse population, maintains confidentiality; support teamwork in the HR environment.
• Communication Ability to communicate effectively in both verbal and written communications.
• Process Improvement Ability to continually identify opportunities and drive actions to streamline processes and drive efficiencies.

Qualifications

What you bring to our firm:

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