Job Information
Insulectro Accounts Payable Supervisor in Lake Forest, California
Accounts Payable Supervisor is responsible for activities and operations in the accounts payable function for the organization. The AP supervisor reconciles vendor statements, ensures timely payments of vendor invoices and expense vouchers and maintains accurate financial records and control reports. Processes and analyzes invoices and expense reports for accuracy and eligibility for payment. Contributes to the development of processes and procedures. Thorough knowledge of functional area under supervision.
What you'll do each day:
Accounts Payable Responsibilities
Team lead assigning Vendor accounts for day-to-day processing of Accounts Payable transactions
Receive and verify invoices and requisitions for goods and services; match, batch and code invoices and prepare for entry into the accounting system; match, batch, and code expense reports into the system
Review payable accounts to ensure information is properly recorded and the records contain appropriate authorization for payment
Process payments during weekly check run; prepare manual checks on an as needed basis reconcile credit card accounts monthly
Maintain proper backup files for research and reference
Prepare and process 1099's
Review invoices and statements for accuracy and to ensure all the information appearing on them is accurate and complete; verify questionable transactions or amounts with various departments
Reconcile vendor statements and verify amount owed; reconcile freight invoices to statements to ensure accuracy
Check figures, postings, and documents to ensure accuracy, mathematically correct, and properly coded
Correct and note errors to be used as training for A/P specialists to handle in the future
Talk to current vendors inquiring about payment; request invoices if not received and make sure to maintain a good relationships
Work with internal and external customers on questions, referencing payment terms of invoice or invoice clarification
Clean up vendor master database; collect W-9's and proper remit to addresses
Our wish list:
2+ years accounts payable supervisorial experience
Strong knowledge of Microsoft Office Suite (i.e. Word, Excel, Outlook)
Excellent written and verbal communication skills and good organizational skills
Oracle experience a plus
Accurate, detail oriented, with a sense of urgency to get the job done
Enjoys working in a team environment
Benefits, benefits, benefits:
$66.5K - $84.4K Annual Salary
Medical, dental, vision and employee assistance program to keep you and your family well
401K with employer match to help prepare for your retirement someday
Life insurance, long term disability and accident plan to help with the unexpected
Paid Time Off (PTO) and holiday pay to enjoy life and relax
Discount tickets to movies and attractions to help enjoy those PTO days and holidays
If all this sounds interesting and you can check off our wish list we’d like to meet you. Apply today!