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Business Admin & Finance Support

Location: Head Office, Yeadon, Leeds

FUNCTION:

• As the Business Administrator you will be the first point of call within Head Office, you will also provide administrative support to the wider business.

• As Finance Support you will help with sales invoicing, purchase invoices, bank reconciliation, debt collection & expenses

PRINCIPLE RESPONSIBILITIES :–

Business Administrator:

This is not an exhaustive list of duties and you will also be expected to perform different tasks as necessitated by organisational requirements / the business objectives of the organisation.

• To set and maintain the highest levels of professional conduct whilst representing the company to the highest standard

• Greet visitors / be the first point of contact on the phone

• Manage post (incoming and outgoing)

• Ensure that office machinery (franking machine/printer/binder etc) are in working order and arrange repairs if required

• Monitor the stock and order office supplies

• Meetings: Manage room bookings/set up, catering, refreshments etc.

• Coordinate/project manage regional meeting, Christmas meals (Directors/Seniors and office only).

• Liaise with Travel Company

• Monitor and manage Outlook inboxes

• Manage holiday requests and ensure that diaries are updated as required

• Coordinate starters and leavers on internal / appropriate systems

• Manage the ‘onboarding’ process for new members of staff, including issuing of documentation, organising equipment, policy reviews etc

• Coordinate Health & Safety – risk assessments, signing in sheets, etc

Finance Support:

It would help if you had an understanding of finance work and Sage Accounting but training will be given

if necessary.

Again, this is not an exhaustive list of duties and you will be expected to perform a variety of tasks

• Sales invoicing – up to 160 invoices per month both through Sage and manual invoicing

• Liaise with the Sales Team, keeping them up to date with payments received

• Check invoices, ensure that confirmations are checked and filed appropriately

• Chase overdue invoices

Covering for sickness and holidays, there will be times that you will be asked to help with:-

• Bank Reconciliation for 4 bank accounts

• Input Purchase invoices onto Sage

• Payment of Purchase Ledger invoices

• Expenses – using SAP Concur

• Payment of Expenses – using Sage

IQVIA is a leading global provider of advanced analytics, technology solutions and clinical research services to the life sciences industry. We believe in pushing the boundaries of human science and data science to make the biggest impact possible – to help our customers create a healthier world. Learn more at https://jobs.iqvia.com

IQVIA is a world leader in using data, technology, advanced analytics, and expertise to help customers drive healthcare – and human health – forward. Together with the companies we serve, we are enabling a more modern, more effective and more efficient healthcare system, and creating breakthrough solutions that transform business and patient outcomes.

To get there, it takes diverse skills and a curiosity to explore new possibilities. No matter your role, everyone at IQVIA, including our colleagues at Q² Solutions, contributes to our shared goal of improving human health. Thank you for your interest in growing your career with us.

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