Job Information
TEXAS ASSOCIATION OF COUNTIES Secretary II in Livingston, Texas
POLK COUNTY APPLICATION MUST BE COMPLETED FOR ALL POSITIONS - DO NOT USE "APPLY" BUTTON AS IT WILL RESULT IN INVALID APPLICATION PROCESS - THE POLK COUNTY APPLICATION CAN BE FOUND AT: https://newtools.cira.state.tx.us/upload/page/3595/Polk County Employment Application.pdf
Job Description: SECRETARY
II
SUMMARY OF
POSITION
:
Performs detailed secretarial and support duties for the Elected Official, Department head and/or other staff members. Exercises judgment regarding procedures and processes.
ORGANIZATIONAL
RELATIONSHIPS
:
- Reports to: Elected Official/Department head or designated supervisor.
- Directs : May be required to supervise subordinate staff.
- Other : Works closely with other departmental employees, employees in other county departments, and members of the general public.
EXAMPLES OF
WORK
:
Essential
Duties
*
Performs the primary secretarial support services for the Elected Official, Department Head and other staff members;
Responsible for sensitive or confidential
files;
Responds to specific inquiries about departmental programs and is assigned primary responsibility for processing work related to specific functions of the department;
May conduct interviews, evaluate and recommend qualified persons for
hiring;
Maintains current knowledge of state rules and regulations regarding department related laws and advises public of such regulations;
May be responsible for daily accounting totals, including balancing worksheets, counting all money collected, and making deposits;
Maintains schedules for supervisory staff, including appointments, meetings, interviews, training sessions, etc., and maintains up-to-date calendar of departmental events and activities;
May be required to co-signs checks for departments requiring two
signatures;
Prepares purchasing forms and orders and keeps current inventory of supplies;
Proofreads and edits manuals, newsletters, brochures, fliers, technical reports, proclamation, contracts, correspondence, etc.
Establishes and maintains manual and/or computerized office files and records;
Uses personal computer, word processor, and/or terminal which accesses mainframe computer to prepare reports, memos, correspondence and other documents and to develop and/or maintain forms, rosters, mailing lists, mail-outs, manuals, grant applications, contracts, budgets, etc.;
Performs receptionist duties including greeting the public, answering the telephone, taking messages, and providing information; and
Other Important Duties*
May take and transcribe dictation using shorthand or speedwriting; May open, log, and distribute incoming mail; and Performs such other duties as may be assigned.