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POLK COUNTY APPLICATION MUST BE COMPLETED FOR ALL POSITIONS - DO NOT USE "APPLY" BUTTON AS IT WILL RESULT IN INVALID APPLICATION PROCESS - THE POLK COUNTY APPLICATION CAN BE FOUND AT: https://newtools.cira.state.tx.us/upload/page/3595/Polk County Employment Application.pdf

Job Description: SECRETARY

I

SUMMARY OF

POSITION

:

Provides effective and efficient general secretarial duties for a designated supervisor and/or other staff members within a county department.

ORGANIZATIONAL

RELATIONSHIPS

:

1. Reports to: Designated departmental supervisor.

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``` 2. Directs : This is a non-supervisory position. 3. Other : Has regular contact with other departmental employees, employees in other county departments, organizations, agencies outside county government, and the general public.

EXAMPLES OF

WORK

:

Essential

Duties

*

Performs direct secretarial support services for designated supervisor and/or other staff members; Establishes and maintains manual and/or computerized office files and records;

Performs receptionist duties, including greeting the public, answering the telephone, taking messages, and providing information;

Responds to routine inquiries about the program(s) administered by the department and may be assigned primary responsibility for processing work relating to a specific function;

Types reports, letters, statements, memos, statistical reports, and other documents as requested; Performs copying functions using standard office copier(s);

Maintains various records on departmental activities; Receives and is accountable for funds;

Schedules meetings, appointments, interviews, training sessions, etc., and maintains up-to-date calendar of these events;

Prepares a variety of mail-outs (i.e., certified, bulk, express);

Gathers information for and prepares various reports in standardized format(s) on program or project activities;

Uses personal computer, word processor, and/or terminal which accesses central computer to prepare, develop, and/or maintain forms, rosters, mailing lists, mail out, reports, letters, memos, manuals, contracts, etc.;

Receives, sorts, and distributes incoming mail, and stuffs, seals, and posts outgoing mail; Maintains up-to-date knowledge of regulations and policies that effect the department; Makes mathematical calculations by hand or using a calculator; Other Important Duties*

May maintain central files or a departmental library;

May maintain an inventory of supplies and equipment and notifies supervisor when they need to be reordered; and

Performs such other duties as may be assigned.

REQUIRED KNOWLEDGE, SKILLS, AND

ABILITIES

:

Skill to: operate modern office equipment, including electri