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Program Coordinator II

Requisition ID: 2024-7928

of Openings: 1

Location: US-UT-Logan Category: Other Position Type: Benefited Full-Time Job Classification: Exempt College: Finance and Administrative Service Department: Event Services Advertised Salary: Commensurate based on salary plus excellent benefits

Overview The Office of Events is a growing department whose primary function is to ensure that events, conferences, and programs coordinated by Utah State University exceed expectations. The Office of Events is seeking applicants for the Youth Programs Coordinator position. This position is responsible for working with USU and community partners to coordinate multiple conferences, camps, and events (programs) throughout the year with emphasis on summer programming. These programs are geared towards minors and hosted by Utah State University - Logan. The Youth Program Coordinator works to coordinates events ranging from low-to-high complexity to include logistical arrangements, support, registration, potential speaker management, and on-site coordination. The successful candidate will interface with university departments and off-campus suppliers, handling administrative details of event programs. Please see the Qualifications section below.

Responsibilities Event Management:

• USU Client consultation.
• Liaise between the client and the service partners and vendors needed to create successful events and meetings.
• Serve as the primary contact and supervisor of a part-time employee(s).
• Oversee event contract creation and implementation.
• Learn and implement USU processes and procedures while meeting event expectations and outcomes.
• Compile and store all event data for historical data use.
• Establish a good working relationship with campus partners.

• Communicate ideas, goals, and objectives internally with team members to obtain successful results. Financial Management:

• Prepare and track financial records, ensuring accurate, current revenue and expenditure information.

• Develop comprehensive event/conference budgets and continuously monitor and adjust as needed.
• Administrate budgeting process and final financial settlement of events within the Office of Event policy on closing events.
• Review service providers invoices and approve payments.
• Communicate effectively with clients and university partners to reconcile bills and accounts in a timely manner.

Qualifications Minimum Qualifications:

• Six (6) years of related experience working with events in the capacity of coordination of logistics OR A bachelors degree plus two (2) years of related experience; OR an equivalent combination of education plus experience.
• Ability to work a non-traditional schedule, including some evenings and weekends.
• Ability to pay attention to detail.

• Proficient in managing multiple tasks while staying levelheaded in stressful situations. Preferred Qualifications:

• Bachelor's degree in hospitality, conference/event management or communications with emphasis in event planning

• Experience in event management and coordination.
• Understanding of USU campus policies and procedures
• Training in any of the following software... For full info follow application link.

USU recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the university's academic mission of learning, discovery, and engagement. USU is an Equal Opportunity employer and does not discriminate in any of its programs and activities based on race, color, religion, sex, national origin, age, genetic information, sexual orientation or gender identity/expression, disability, status as a protected veteran, or any other status protected by University policy or local, state, or federal law (https://equity.usu.edu/non-discrimination).