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NY HELP Yes

Agency Transportation, Department of

Title Contract Management Specialist 1 / Trainee 1 / Trainee 2 (NY HELPS)

Occupational Category Other Professional Careers

Salary Grade NS

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $52198 to $82656 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Queens

Street Address NYS DOT- Planning

47-40 21st Street

City Long Island City

State NY

Zip Code 11101

Duties Description Assist Local Agencies in preparing State Local Agreements/Supplemental Agreements/No CostTime Extensions.Review reimbursement requests for locally administered federal/state aid projects.Track reimbursements in Policy and Planning Division's payment tracking application.Prepare Division of Budget Attachments B/C. Maintain, monitor, and prioritize Regional Consultant Needs.Perform routine administrative processes associated with Regional Contracts.Coordinate Regional Contract processing and exchange of information with Main Office, Contract Management, Consultant Management Bureau, and other Main Office and/or Regional Contract Groups.Perform quality and completeness review(s) and submission ofConsultant Contract requests to the Chief Engineer's Office and other Main OfficeBureaus).Assist with the preparation and processing of funding obligation requests based on program needs and phase authorization requests from project managers.Processing closeouts of completed projects.Posting files to and assisting with ProjectWise-related issues.Checking encumbrance balances in SFS.Drawing up guidelines and trouble-shooting invoice related issues for the Region.Creating Purchase Orders for Project Contracts.Participate in TAP/CMAQ, FTA 5310 application reviews.Coordinate, monitor and Review NEPA, DAD and PS&E of assigned local projects.Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). *To be considered for appointment through NY HELPS, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:Contract Management Specialist Trainee 1: A bachelor’s or higher degree.Contract Management Specialist Trainee 2: A bachelor’s or higher degree AND one year of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.Contract Management Specialist 1: A bachelor’s or higher degree AND two years of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.If chosen, you may, at the agency's discretion, be appointed to a higher level. You must inform the agency of any additional qualifications at your interview.Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Additional Comments *This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified. Your required educational credentials must have been awarded by an educational institution accredited by a regional, national, or specialized agency recognized as an accrediting agency by the United States (U.S.) Department of Education/Secretary of Education. If awarded by an institution outside of the U.S. and its territories, you must provide independent verification of equivalency. A list of companies that provide these services (fees must be paid to the company you choose) can be found at: http://www.cs.ny.gov/jobseeker/degrees.cfmt

Some positions may require additional credentials or a background check to verify your identity.

Name NYS Department Of Transportation- Personnel- R11

Telephone

Fax

Email Address dot.sm.r11.personnel@dot.ny.gov

Address

Street NYS Department of Transportation

47-40 21st Street

City Queens

State NY

Zip Code 11101

Notes on Applying Qualified candidates should submit a letter of interest, a current resume and transcripts, titled by last name, with the Notice Number R11-25-08 and last name in the subject line and referenced in the letter of interest no later than February 14th, 2025, to: NYS Department of TransportationPersonnel – Region 1147-40 21st Street – Room 840Long Island City, NY 11101Via email: dot.sm.r11.personnel@dot.ny.govPLEASE INCLUDE R11-25-08 IN THE SUBJECT LINE