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Job Title: Executive Administrative Assistant

About the Role We’re looking for a dedicated Executive Administrative Assistant to provide top-notch support to a senior executive at IQVIA. This role is perfect for someone who thrives in a fast-paced environment and enjoys working with people at all levels.

Key Responsibilities

• Organize and schedule meetings, conference calls, and events, both domestically and internationally.

• Coordinate travel arrangements and logistics for both on-site and off-site meetings.

• Provide leadership to the administrative team and collaborate with employees, customers, and business associates at all levels.

• Screen visitors and phone calls, locate executives or take messages as needed.

• Maintain administrative processes and filing systems.

• Draft responses and set priorities and procedures, delegating tasks when appropriate.

• Uphold strict confidentiality standards regarding all matters and documents.

• Manage the executive’s internal and external calendar and time.

• Perform various personal services, including making reservations and scheduling.

• Conduct research or fact-finding to prepare the executive for internal activities, public events, speaking engagements, or similar affairs.

What We’re Looking For

• High School Diploma or equivalent.

• At least five (5) years of experience in advanced administrative roles.

• Proficiency in PC skills, including Microsoft Outlook, word processing, spreadsheet, and database management software.

• Exceptional organizational and time management skills.

• Excellent follow-through and ability to execute reminders without being intrusive.

• Outstanding judgment, professionalism, diplomacy, and discretion.

• Commitment to high standards of excellence, regardless of deadline pressures.

• Flexibility to adjust to constantly changing demands and priorities.

• Team player mentality.

• Effective communication skills with company executives, employees, vendors, and customers at all levels.

• Proactive problem-solving skills, with the ability to identify complex problems and develop solutions or recommendations.

IQVIA is a leading global provider of advanced analytics, technology solutions and clinical research services to the life sciences industry. We believe in pushing the boundaries of human science and data science to make the biggest impact possible – to help our customers create a healthier world. Learn more at https://jobs.iqvia.com

IQVIA is a world leader in using data, technology, advanced analytics, and expertise to help customers drive healthcare – and human health – forward. Together with the companies we serve, we are enabling a more modern, more effective and more efficient healthcare system, and creating breakthrough solutions that transform business and patient outcomes.

To get there, it takes diverse skills and a curiosity to explore new possibilities. No matter your role, everyone at IQVIA, including our colleagues at Q² Solutions, contributes to our shared goal of improving human health. Thank you for your interest in growing your career with us.

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