Job Information
JMC Floor Covering Inc. Administrative Receptionist in Maspeth, New York
Under the direction of the Accounting Manager, answer and refer incoming calls to correct person; assist with estimates; collect, sort, and distribute mail; maintain office supplies and pantry area; assist Accounting as needed; obtain COI's; collect credit card receipts; filing; maintain company vehicle log; maintain company cellphone log; record meeting minutes; sort and distribute paychecks; assist with maintaining company website. QuickBooks a must.
Answer and refer incoming calls to correct person or department and represent the Company in a pleasant and efficient manner. - Take detailed messages and deliver in a timely fashion as appropriate. - Screen calls as directed. - Maintain a neat and welcoming front office. - Purchase kitchen and office supplies. - Maintain a clean and organized kitchen (i.e., refrigerator and pantry) - Sort, post, distribute, and prepare all incoming/outgoing mail. - Record and type Staff & Management Meeting Minutes and all general correspondence. - Perform administrative work as directed to include typing and filing projects, faxing correspondence, maintaining copies of files,, updating phone lists and procedure manuals, etc. - Assist Accounting with Billing: entering Vendor Invoices, updating project Spreadsheet Tracker - Obtain and furnish COI's accordingly. - Sort and distribute weekly Paychecks. - Maintain accurate spreadsheet of employee attendance and PTO. - Collect credit card receipts. - Monitor and maintain company Vehicle status (registration renewal, inspections, etc.). - Monitor company cellphone usage. - Monitor reception email linked to website info email for inquiries and forward accordingly. - Assist PMs and Estimators w/any administrative documents (creating/typing Estimates), reports, and project related tasks. - Knowledge of QuickBooks a MUST! - Construction industry knowledge preferred.
Benefits: Medical, Dental, Sick Leave, Vacation, Holidays
Schedule: Monday-Friday, 8:30 a.m.-5:00 p.m.
Company Information: Queens leading commercial floor services contractor. We install various types of commercial flooring solutions, with a commitment to on-time, high quality performance provided by highly training, professional, reliable, and courteous staff. We are highly experienced in design and layout of flooring projects and repairs.