Job Information
Bureau Vertias North America Collections Coordinator / Administrative Assistant in Massachusetts
PVA
Collections Coordinator \ Administrative Assistant
Home Office
Technical Competencies
Position reports to the President of PVA. This job requires being at the Lynn, Massachusetts office
Assist Sr. Accounting Coordinator
Perform duties assigned by the Sr. Accounting Coordinator
Assist President in project work regarding collections and other administrative duties.
Collections
Review aged AR reports and communicate with clients with outstanding balances owed. This will include email, phone calls and other methods.
Prepare Suspension Lists for Regional offices to discontinue service for the most delinquent clients.
Work with Regional offices on collections strategies.
Communicate with the Home Office on cash application issues.
Review daily cash intake.
Process / assist in credit card payments.
Invoicing
Assist in the preparation of monthly invoices to clients, records all payments to client accounts, and makes timely deposits of receipts.
Assist Sr. Accounting Coordinator with the invoicing process.
Reviews, analyzes, codes, and inputs documentation from inspectors.
Assists in the collection of overdue accounts by initiating correspondence and contacting respective clients.
Reconciliation
- Reconcile monthly reports and cash receipts to general ledger on a monthly basis, including income, aged trial balance, contract and lock-box reports.
Statements
- Produce client account statements as necessary. Needs to be familiar with the Flex ERP system.,
Analysis
- Prepares trend analysis and financial modeling information to management through automated system access.
Staff Support
- Studies automated accounting system, suggests enhancements to system, and instructs staff on capabilities and uses, as needed.
Computer and communication skills are required.