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NY HELP Yes

Agency State Comptroller, Office of the

Title Office Assistant 1 Stores/Mail (NY HELPS) Item# 00383

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 06

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $35177 to $43521 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 50%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 150 Broadway

City Menands

State NY

Zip Code 12204

Minimum Qualifications Do you want a career with a purpose that provides work/life balance? Apply today to join the Office of the New York State Comptroller.No exam required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program:Non-Competitive Minium Qualifications:There are no minimum qualifications for this position, please review the desired competencies section of this posting for desired qualifications.ORCompetitive Minimum Qualifications:You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program, or eligible to transfer to this title under Section 70.1 of the Civil Service Law.To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office: GOT-IT (ny.gov)This position may be designated 55 b/c and is subject to verification of applicant eligibility.For more information on this program, please visit the NYS Department of Civil Service website: 55b/c Recruitment Resources Center (ny.gov)

Duties Description Transportation of Materials• Responsible for safely and proficiently operating agency vehicles between worksites to transport material.• A light-duty box truck, not exceeding 26,000 lbs.• Gross Vehicle Weight Rating (GVWR) is typical but may also require operation of a courier vehicle such as a light/ medium duty SUV. • A CDL license is not required, however, a valid NYS Class D driver’s license is.• Assigned runs are between headquarters at 110 State Street (Albany) and one of the satellite locations of Jordan Road (Troy) or 150 Broadway, Menands.• Typical loads consist of mail or file bins, furniture, USPS postal containers, locked rolling cases, and palletized supplies.• Of less frequency, there are also occasional transportation assignments throughout the year involving the delivery of material to, or retrieval from, other regional locations throughout NYS, conference facilities, or surplus/recycling centers.Receives and Stores Stock Supplies, Selects, Packages, and Distributes Materials• Receive warehouse deliveries.• Distribute materials, publications, and other promotional items upon request.• Retrieve and deliver products for tenant agencies at offsite locations.• Maintain accountability of warehouse items using inventory system.• Perform support and clerical work such as Bill of Lading and document preparation, scheduling, tracking, and other related activities.• Proficiently utilize Microsoft Office Suite and various program specific applications.• Maintain accurate records and perform routine preventative maintenance.• Operate material handling equipment.• Perform other duties as assignedProcess Records Requests, Filling and Shelving • Process new requests daily and within 24 hours of receipt.• Ensure priority requests are processed immediately and coordinate transportation to various OSC offices, as necessary.• Update request spreadsheets within database.• Order, retrieve and transport miscellaneous documents and boxes from the State Records Center.• Assist and notify customers regarding their requests. Record Retention and Disposition • Prepare retention and disposition schedules according to established guidelines and submit proposed schedules to the State Archives.• Work with agency and Archives staff to help determine the appropriate time frame for proposed schedules.• Create and maintain a shared drive for agency customers for their Records Management needs. This includes records retention schedules, general

Additional Comments Knowledge, Skills & Abilities:• Strong communication skills• Excellent time and attendance; promptness• Attention to detail is essential• Good organizational skills• Excellent driving skills; Experience driving 14 foot box truck similar to a UhaulTelecommuting: The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s duties and work performance are aligned with telecommuting they may be allowed to do so. Upon approval to telecommute, OSC employees may telecommute up to 5 days per pay period. Reasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924. Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

Some positions may require additional credentials or a background check to verify your identity.

Name Jane Rost

Telephone (518) 408-2931

Fax (518) 486-6723

Email Address recruit@osc.state.ny.us

Address

Street 110 State Street

City Albany

State NY

Zip Code 12236

Notes on Applying Submit a clear, concise cover letter and resume stating how you meet the above minimum qualifications to recruit@osc.ny.gov, no later than July 06, 2024. Documents must be sent as unlocked and accessible attachments. Reference Item #00383-JER in the subject line of your email and on your cover letter for proper routing.If you have questions about this vacancy, please contact this Division representative:Division contact: Breona Freeman, bfreeman@osc.ny.govWhen responding, please include the reference number from this section only. The StateJobsNY website Vacancy ID # should not be included.