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Job Description

Because this role involves a combination of collaborative/in-person and independent work, it will take the form of a hybrid work format, with time split between working onsite and remotely. The onsite location is in Merrimack, NH.

BAE Systems is looking for an Administrative Assistant to support Engineering in our FAST Labs research and development team to provide professional, customer-focused support to its Engineering Discipline Leads and staff. This team collaborates across the enterprise in support of research programs funded by the U.S. Department of Defense. On this team, you ll have the opportunity to work with individuals that create and develop advanced technology capabilities in the areas of sensors and processing.

In this role you will perform diversified administrative duties for the organization and the Engineering Discipline Leads. This role requires a high degree of problem solving, tact, initiative and judgment, as well as a thorough understanding of business practices and procedures. Ability to coordinate and handle a wide variety of priorities and schedules while confidentially handling personnel data is required.

While this hybrid position is based in Merrimack, NH, the engineering team is located in other facilities across the US, fully remote and/or within the Merrimack campus. Ability to be inclusive of our team members location during team meetings and events is required. This position reports to the FAST Labs SW Engineering Discipline Lead.

Responsibilities include but are not limited to:

• Support the Engineering Discipline Lead and direct reports to help coordinate and manage schedules and travel in coordination with FAST Labs Engineering Leadership s and our team s schedules.

• Meeting planning and coordination of in person and Telepresence based meeting tools,

• SharePoint design and management,

• Expense/travel management and reimbursement processing,

• Monitor and replenish supply inventories,

• Coordinate office set-up, asset assignment, user accounts, and other new hire logistics,

• Collaborate with IT and Security management to track status of our group's help desk tickets and ensure timely resolution including tracking and ordering of the group s laptop, desktop, and software licensing and needs,

• Conference Room scheduling and moderation,

• Communicate key dates and information regarding business area initiatives and activities,

• Coordinate catering and supplies for internal and customer meetings,

• Process Visit Requests to customer locations,

• Program Management and Special Project support,

• Support and coordinate with the FAST Labs administrative team as needed, and

• Support other activities as necessary.

Required Education, Experience, & Skills

• Proactive team player with strong organizational skills and the ability to handle multiple priorities,

• Experience working effectively across organizations and geographic sites,

• Solid communication and interpersonal skills and an ability to build effective working relationships across organizational boundaries,

• Proven ability to work independently and with limited direction,

• Ability to create and contribute to a positive work environment and employee morale, following BAE s Cultural Principles,

• MS Office Skills: Word, PowerPoint, Excel, OneNote, SharePoint, Teams, etc., and

• Must be eligible to obtain a DoD Secret clearance.

Preferred Education, Experience, & Skills

• Ability to work independently and seek areas for continuous improvement,

• Support for employee engagement and DEI initiatives,

• Experience with supporting teams in a variety of functions and assignments, and

• Experience working in a fast paced, team environment.

Pay Information

Full-Time Salary Range: $52690 - $84260

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

FAST Labs Administrative Assistant

103209BR

EEO Career Site Equal Opportunity Employer. Minorities . females . veterans . individuals with disabilities . sexual orientation . gender identity . gender expression