Job Information
UNITED WAY OF GMWC Administrative Assistant Volunteer in MILWAUKEE, Wisconsin
JOB REQUIREMENTS: Job Title: Administrative Assistant, Volunteer Center (Union) Status: Full-Time Department: Volunteer Engagement Grade: 24 Date Updated: 4/19/24 FLSA Status: Non-Exempt SUMMARY This position is responsible for smooth operations and day-to-day office activities and events at United Way\'s Johnson Controls Volunteer Center. Leads organization and completion of administrative support task needs of Volunteer Engagement division. Responsible for providing reception area (Welcome Desk) support including guest and visitor services; volunteer registration and check-in; coffee bar oversight; message receipt and transmittal; conference room/meeting administration for internal United Way meetings and external groups; volunteer engagement data entry for volunteer engagement contacts, division communications; mailing assembly and distribution; and other projects as assigned. This position reports to the Manager, Volunteer Engagement. RESPONSIBILITIES Include the following, but are not limited to: RECEPTION Leads reception of guests for all meetings and signature events held at the Volunteer Center during regular office hours, 8:30 am to 4:30 pm, Monday Friday. Provides courteous and helpful service to Volunteer Center visitors and guests. Obtain visitor name, nature of business, and notify person called upon. Signs for and accepts deliveries and pick-ups. Works closely with Operations and Facilities staff to store and organize deliveries and materials. Answers general inquiries and/or directs callers and visitors to appropriate staff member. Assesses situations and obtains help as needed for visitors and callers, including referrals to 2-1-1. Ensures Volunteer Center is secure (daily office opening and closing), clean and orderly. Collaborates with Marketing & Communications in updating digital board postings in the Volunteer Center highlighting volunteer engagement sponsor/partner recognition and promotion of current engagement opportunities. Leads organization-wide communication on all events and meetings taking place in the Volunteer Center and ensures proper processes and procedures are in place and the appropriate staff are informed of all activities. Coordinates and staffs agency/partner pick-ups of resources mobilized at both... For full info follow application link. EQUAL OPPORTUNITY EMPLOYER It is the policy of UWGMWC to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, veteran status or military service, or other non-merit factor or other legally protected characteristic. This applies to all recruiting, hiring, placement, training, promotion, compensation, transfers and other employment-related programs and personnel actions. ***** APPLICATION INSTRUCTIONS: Apply Online: ipc.us/t/4589D546337D48D0