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Apply for Job Job ID362202 LocationTwin Cities Job FamilyAdministration-General Full/Part TimeFull-Time Regular/TemporaryRegular Job Code8208A1 Employee ClassCivil Service Add to Favorite Jobs Email this Job About the Job The Blood and Marrow Transplant (BMT) and Cellular Therapy (CT) Program at the University of Minnesota has an over 50-year legacy and is a world leader in exceptional, innovative patient care, research, and education. The Pediatric BMT/CT Division includes 16 faculty, 7 advanced practice providers, and 32 administrative and research staff. The division faculty are focused on clinical and translational research aimed at changing the practice of medicine and developing gene and cellular therapies with the potential of curing otherwise incurable diseases. The Administrative Associate will support division faculty in their day-to-day activities, including managing complex scheduling, understanding and informing faculty of University policies, and arranging travel. This position will also manage a monthly hybrid division conference and supervise undergraduate students. This position is a combination of work-from-home and on-campus days. We believe that diversity, equity, and inclusion are core to our pursuit of excellence and we encourage applications from varying and intersecting identities reflective of our communities - including people of color, indigenous people, people from working class backgrounds, and LGBTQ+ people. Hence, we encourage applications from people with these identities or who are members of other marginalized communities. Learn more about diversity, equity, and inclusion in the Department of Pediatrics here: https://med.umn.edu/pediatrics/equity-diversity-inclusion. Essential Employees: The successful candidate will be designated as an Essential Employee. Essential Employees are expected to report to campus during a University State of Emergency (reduced operations or campus closure) unless specifically directed by the Department not to report or if directed by civil emergency or medical authorities not to report for health and safety reasons. As an Essential Employee, you must report to campus even if the closure is less than 3 days. Job Duties: 100% - Achieve Pediatric Blood and Marrow Transplant and Cellular Therapy (BMT/CT) Division Administrative Goals Faculty Support 50% * Manage several complex faculty calendars, including prioritizing and scheduling appointments, planning meetings, and scheduling personnel interviews for assigned faculty. * Independently update faculty CVs, and biosketches on a regular and ongoing basis for assigned faculty. * Obtain and process documentation for performance appraisals, promotion and tenure, and committee responsibilities, as assigned. * Coordinate travel arrangements for meetings, conferences, and speaking engagements (airline reservations, hotel reservations and meeting registration). * Submit travel and miscellaneous expenses for reimbursement. * Manage professional and journal memberships for assigned faculty. * Onboard new faculty including ordering computers, phones, pagers, and other equipment as necessary. Administration 50% * Develop and oversee administrative and operational workflow for assigned programs/projects. * Manage a monthly hybrid conference. * Conduct analysis and make recommendations to improve effectiveness of business operations to best align with overall department/division goals. * Represent the BMT/CT Program to internal and external agencies and partners. * Ability to identify and act on potential questions/problems and independently resolve these matters. * Serve as local expert on division, department and UMN administrative policies and procedures. Ability to explain policies and procedures to others. * Submit timely payments for clinical trial invoices and divisional vendors. * Identify vendors and negotiate business/services contract(s). * Utilize knowledge of division faculty research projects and associated timelines and deliverables to ensure time-sensitive requests are fulfilled. * Serve as the point person for the faculty in the division. * Hire, train, and supervise student employees. Qualifications Required Qualifications: * Bachelor's degree or a combination of related education and work experience equal to four years. * Strong written and verbal communication skills. * Ability to develop and maintain positive working relationships. Preferred Qualifications: * Previous work experience in an academic medicine setting, in particular supporting both clinical and academic faculty members. * Microsoft Office, Google Workspace and Zoom proficiency. * Excellent organizational skills and strong attention to detail. * Ability to work independently and in a team setting. * Strong technical and project management skills. * Responds to inquires professionally, accurately and in a timely manner. * Experience in supporting development of manuscripts and/or presentations, including editing for grammar, citation, and refining figures and tables. * Strong problem-solving skills and reputation for taking initiative. Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Please visit the Office of Human Resources website for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647. Diversity Employment Requirements Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. About the U of M The University of Minnesota, Twin Cities (UMTC) The... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.