Enable America Jobs

Apply for Job Job ID362235 LocationTwin Cities Job FamilyAdministration-General Full/Part TimeFull-Time Regular/TemporaryRegular Job Code9341M1 Employee ClassAcad Prof and Admin Add to Favorite Jobs Email this Job About the Job The University of Minnesota-Twin Cities invites applications for the position of Administrative Manager at the Technological Leadership Institute (TLI). This is a full-time, annually renewable, academic/administrative position that reports to the Director of TLI. JOB DESCRIPTION: 1. Finance and HR functions (50%) - Oversees department financial function. Plans and oversees the entire budget process for the department. Plans and develops annual operating budgets in consultation with the director. Implements and manages annual budgets. - Analyzes and plans non-sponsored budget forecasts and advises on trends and patterns to the director. - Collaborates with the director on hiring, cost negotiations, and long-range fiscal planning. - Supervises the financial staff member to monitor department accounts, sponsored, non-sponsored and external sales, and provides approval for expenditures, following University, college, and department policies and procedures. - Manages the external grants and external sales pre-award and post-award process. - Serves as the primary local HR contact and a resource to the director regarding the management of department human resources issues. - Oversees the administrative coordination of annual performance review, staff professional development and employee governing policies including bargaining unit contracts and civil service rules. - Communicates payroll-related standards, University policies and union contract requirements to supervisors and employees. - Oversees the payroll process for accuracy and compliance to ensure correct payments. 2. General administrative (35%) - Manages department administrative operations and sets goals and strategies to ensure its day-to-day operational and business needs are effectively and efficiently met. - Partners closely with the director in strategic planning, setting priorities and achieving the best use of overall unit resources. - Consults regularly with the CSE Dean's Office to implement, interpret, and develop policies, procedures, and practices for the department. - Monitors project timelines and actively engages the department academic leadership in event planning. - Leads the administrative staff team to foster a professional, positive and supportive culture and work environment. - Manages the administrative staff, including recruiting, interviewing, hiring, training, coaching, rewards, performance evaluations, disciplining and promoting professional development. 3. Facilities Management (10%) - Manages department space, including the TLI classroom, offices, and meeting rooms. - Oversees space renovation projects in coordination with the University, college and with facilities management. - Oversees information technology for TLI. - Oversees Institute access control process. 4. Other (5%) - Special projects as assigned by the director - plans and oversees the execution of special projects. - Represents TLI at the appropriate administrator meetings, collegiate committees and task forces, University-wide committees and task forces, and to external constituents. Qualifications MINIMUM QUALIFICATIONS: - BA/BS with at least 6 years of experience in administration, human resources, or a related field. Demonstrated experience in progressively responsible roles managing office operations, including budgeting and human resources, with prior oversight of a small department or cross-disciplinary team. - Ability to work independently, creatively, and collaboratively in areas requiring problem-solving and multitasking. - Computer skills in a networked environment and ability to develop and use computer data management and accounting tools. - Strong communication skills, both written and verbal. - Ability to work with diverse faculty, staff, and students. Strong commitment to fostering a culture of inclusion. PREFERRED QUALIFICATIONS: - Masters Degree and 4 years of experience in student affairs, college student personnel, student services or education administration settings. - Experience working within an academic/research unit, preferably related to science or engineering. - Knowledge of University of Minnesota systems such as PeopleSoft EFS and HRMS, Sponsored Projects Administration, Donor Management System, etc. About the Department The Technological Leadership Institute (TLI) is an interdisciplinary center at the University of Minnesota established in 1987 by an endowment from the Honeywell Foundation. The Institute is part of the College of Science and Engineering, which is ranked among the top engineering and science schools in the country. Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Employee Transit Pass with free or reduced rates in the Twin Cities metro area Please visit the Office of Human Resources website for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647. Diversity Employment Requirements Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. About the U of M The University of Minnesota, Twin Cities (UMTC) The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.