Enable America Jobs

Description

Our team is looking for an Office Coordinator for a non-profit in Minneapolis. The Office Coordinator will manage all external and internal communication through incoming and interoffice telephone calls. This Office Coordinator will also process incoming and outgoing mail in addition to greeting all guests, customers and employees.

Essential Functions

• Answer all incoming calls and distribute them accordingly

• Maintain and update Customer List

• Set up new client files

• Organize and copy all incoming invoices, file in appropriate job file and review for no duplicates

• Get all invoices to Estimators by Tuesday for approval and give all approved invoices to Accounting Clerk by Friday morning to enter

• Greet all visitors courteously, determine their needs and direct them to the appropriate contacts

• Responsible for Data entry and accuracy on all hourly timecards

• Enter vendor invoices if needed

• Responsible for office administration procedures including daily processing of incoming and outgoing mail, distributing faxes, filing, copying, and word processing

• Check operator voicemail messages and distribute/handle appropriately

• Order all office supplies and ensure we are fully stocked

• Keep all office supplies organized in a neat and clean manner

• Initiate proper insurance forms for all jobs (authorization to repair/pay, contracts, certificate of completion)

• Responsible for updating phone contact list

• Contact person responsible maintaining a website if changes are needed

• Initiate Collection letters at 30 and 60 days past due

• Assist with mailing of Statements

• Maintain conference room and break areas before you leave and when you come in everyday (dishes, wipe down counter, wipe down conference room table, set up morning coffee etc)

• Maintain office printers and copiers (call if need repair)

• Set up all new employees desk with appropriate supplies, email, phone, cell phone

• Support the Office Manager with any tasks or duties assigned

• Hours are 8-4:30 Monday - Friday

  Requirements

• Minimum of 2-3 years receptionist and customer service related experience and High School diploma or GED

• Dependable and reliable on a consistent basis

• Update a website if changes are needed

• Must have experience with Microsoft office

• Excellent verbal, written and interpersonal communication skills

• Ability to interact effectively with all levels in the company

• Must reflect a personable and professional image

• Thorough knowledge of office procedures and practices and the use of office machines and equipment

• Strong attention to detail

• Ability to be flexible and to handle multiple projects in an organized, timely manner

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .