Job Information
State of Vermont Administrative Services Coordinator II in Montpelier, Vermont
This job was posted by https://www.vermontjoblink.com : For more information, please see: https://www.vermontjoblink.com/jobs/1190864
Overview
We are seeking a proactive and detail-oriented candidate to provide high-level administrative support to the Director and Assistant Directors of Workforce Development. The Workforce Development division maintains a presence in 11 communities across the state and employs approximately 80 people.
The ideal candidate will be highly organized, possess exceptional communication skills, and thrive in a fast-paced environment. This role is crucial in ensuring seamless coordination of administrative activities and contributing to the overall efficiency and success of the Workforce Development Division.
The position is an office position, based in Montpelier.\ Prior experience as an executive assistant, or administrative assistant preferred.\ Experience with Microsoft Suite of tools, including with delegated calendar and e-mail access is preferred.
This role is expected to:\ Serve as main liaison between division leaders and internal/external stakeholders.\ Proactively anticipate and promptly resolve issues.\ Assist in planning events, conferences, and team-building activities.\ Prepare reports, presentations, and correspondence.\ Support special projects and initiatives assigned by division leaders.\ Coordinate materials for meetings, presentations, and conferences.\ Arrange travel and accommodations for leaders and team.\ Maintain office equipment and manage supplies.\ Handle incoming inquiries and ensure proper routing.\ Manage sensitive and confidential information.\ Manage leaders\' calendars and prioritize meetings.\ Organize meetings, coordinate logistics, and prepare materials.\ Perform general administrative tasks including filing and data entry.\ Manage multiple projects concurrently, ensuring completion.\ Assist leaders with HR related activities, including managing job postings, scheduling interviews, onboarding and employee record maintenance.
Environmental Factors
Work is performed in a standard office setting.