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Mount Pleasant Community School District

Job Title:Elementary Administrative Assistant

Reports to:Superintendent

FLSA Status:_ ExemptXNon-Exempt

Status:X Full Time _Part Time

XHourly _ Salary

DATE REVISED:April 26, 2021

EXECUTIVE SUMMARY:

To assure the smooth and efficient operation of the school office so that the maximum positive impact on the education of the children can be realized.

ESSENTIAL FUNCTIONS:

Under general supervision of the Principal, the Elementary Administrative Assistant performs the following responsibilities within the overarching framework of the[Insert District Name]mission and vision.

• Performs the usual office routines and practices associated with a busy, yet productive and smoothly run office.
• Greets all visitors courteously and directs or escorts them to the proper person.
• Answers office telephone and responds appropriately to request for information.
• Reports immediately the presence in the building of any visitor who by-passes the office and/or any suspicious activity or activity or unusual behavior on the part of the visitor.
• Types a variety of materials such as announcements, letters, student's records, memos, etc.
• Coordinate and file all parental notes and excuses.
• Maintains a regular filing system.
• Registers all new students planning on attending the elementary building.
• Turn in proper reports to the Superintendent's Secretary.
• Distributes all copies of informational letters to parents, lunch menus, etc. to proper places.
• Maintains cumulative student records as required.
• Keeps daily attendance and all student information in the computer program up to date in accordance with all Iowa State regulations. (i.e., data used for Project EASIER, BEDS, Perkins, etc.)
• Handles first aid of students that come to the office.
• Accepts constructive criticism and suggestions and seeks to improve each performance responsibility.
• Cooperate with and work in a courteous manner with co-workers and personnel.
• Demonstrate a positive attitude toward school, students and job and communicate the same to the community.
• Maintain confidentiality in the school operation.
• Adhere to applicable state and federal laws, rules and regulations, board policies and administrative rules.
• Assumes other such duties and responsibilities as may be assigned by the Principal.

KNOWLEDGE SKILLS AND ABILITIES DESIRED:

Preferred Education and Licensure:

• An earned high school diploma.
• Working knowledge of basic office procedures and the operation of common office equipment and machines.
• Other qualifications as the Board may find appropriate and acceptable.

Additional Education and Licensure to Consider:

• Possess a valid driver's license

Knowledge and Skills:

• Demonstrates strong organizational and communication skills
• Demonstrates proficiency in typing.
• Ability to apply problem solving strategies to issues involving daily work

PHYSICAL REQUIREMENTS:

+-----------------+-----------------+-----------------+-----------------+ | Physical | *Amount of | | | | Activity | Time* | | | +-----------------+-----------------+-----------------+-----------------+ | | * | Frequently | Constantly | | | Occasionally* | | | | | | (33%-65%) | (66%-100%) | | | (1%-32%) | | | +-----------------+-----------------+-----------------+-----------------+ | Stationary | | X | | | Position | | | | +-----------------+-----------------+---------- ------+-----------------+ | Moving | | X | | +-----------------+-----------------+-----------------+-----------------+ | Talking | | | X | +-----------------+-----------------+-----------------+-----------------+ | Hearing | | | X | +-----------------+-----------------+-----------------+-----------------+ | Handling | | | X | +-----------------+-----------------+-----------------+-----------------+ | Reaching | | | X | +-----------------+-----------------+-----------------+-----------------+ | Typing | | X | | +-----------------+-----------------+-----------------+-----------------+ | Repetitive | | | X | | Motion | | | | +-----------------+-----------------+-----------------+-----------------+ | Balance | X | | | +-----------------+-----------------+-----------------+-----------------+ | Lift 0-10 | | X | | | Pounds | | | | +-----------------+-----------------+-----------------+-----------------+ | Lift 11-25 | X | | | | Pounds | | | | +-----------------+-----------------+-----------------+-----------------+ | Lift 26-50 | X | | | | Pounds | | | | +-----------------+-----------------+-----------------+-----------------+ | Lift Over 50 | X | | | | Pounds | | | | +-----------------+-----------------+-----------------+-----------------+ | Operate Motor | X | | | | Vehicle | | | | +-----------------+-----------------+-----------------+-----------------+

WORKING CONDITIONS:

+-----------------+-----------------+-----------------+-----------------+ | Working | *Amount of | | | | Conditions | Time* | | | +-----------------+-----------------+-----------------+-----------------+ | | * | Frequently | Constantly | | | Occasionally* | | | | | | (33%-65%) | (66%-100%) | | | (1%-32%) | | | +-----------------+-----------------+-----------------+-----------------+ | School Hours | | | X | +-----------------+-----------------+-----------------+-----------------+ | Indoors | | | X | +-----------------+-----------------+-----------------+-----------------+ | Outdoors | X | | | +-----------------+-----------------+-----------------+-----------------+ | Evenings | X | | | +-----------------+-----------------+-----------------+-----------------+ | Weekends | X | | | +-----------------+-----------------+-----------------+-----------------+

TERMS OF EMPLOYMENT:

Salary and work year to be established annually by the Board.

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