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Rutgers The State University Senior Administrative Assistant in New Brunswick, New Jersey

Position Details

Position Information

Recruitment/Posting Title Senior Administrative Assistant
Job Category URA-AFT Administrative
Department Waksman Inst of Microbiology
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Senior Administrative Assistant for the Waksman Institute of Microbiology. Under the general guidance of the Director and Executive Director for Administration, the incumbent manages the human resources functions for approximately 200 employees including: faculty, staff, research faculty, postdoc's, students, hourly and international visitors.Among the key duties of this position are the following:
  • Implements and carries out university HR policies, processes, and procedures.
  • Leads Onboarding for all new hires.
  • Ensures adherence with all Federal, State and University employment regulations.
  • Serves as liaison for University systems: OneSource, HCM, ROCS and Sunapsis transactions.
  • Leads implementation of HR related content for website.
  • Oversees employee departures/conducting exit interviews.
  • Advises and creates job listings.
  • Advises faculty and visiting scholars.
  • Prepares and respond to requests for reports as needed.
  • Prepares/Submits: J and H status immigration- related visa processes for Exchange and temporary workers and their dependents.
Position Status Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA Nonexempt
Grade 05
Position Salary
Annual Minimum Salary 65741.000
Annual Mid Range Salary 81857.000
Annual Maximum Salary 97972.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • A bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, Human Resources, work organization, or coordination.
  • A minimum of two years relevant experience in an administrative/HR function.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Excellent communication skills and computer literacy.
  • Must be able to work independently, develop solid relationships with all employees, and work as part of a team to deliver outstanding HR service.
  • Proficient in Microsoft Office and mac OS.
  • Strong attention to detail.
  • Must possess a high level of confidentiality, proficiency, and accuracy in all duties.
  • Ability to prioritize workflow and manage multiple conflicting priorities in a fast-paced, environment.
Preferred Qualifications
  • 5 years of progressively responsible relevant professional experience in Human Resources, or an equivalent combination of education and experience.
  • Strong knowledge of Federal and State employment regulations, and HR concepts and practices.
Equipment Utilized
  • HCM, ROCS, Sunapsis systems.
  • Must have strong computer skills and effective use of various software and hardware programs used in a multi-function HR office including but not limited to database systems, email, social networking, MS Word, Excel, and PowerPoint.
Physical Demands and Work Environment
  • Occasionally lifts and/or carries objects weighing up to 25 pounds.
Special Conditions
Posting Details

Posting Number 24ST1603
Posting Open Date 07/11/2024
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Busch (RU-New Brunswick)
City Piscataway
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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