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Rutgers The State University Senior Project Coordinator in New Brunswick, New Jersey

Position Details

Position Information

Recruitment/Posting Title Senior Project Coordinator
Job Category URA-AFT Administrative
Department Vice President for Enrollment
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Senior Project Coordinator for University Enrollment Services (UES).Among the key duties of the position are the following:
  • Supports the Assistant Director of Strategic Initiatives in managing special projects related to Financial Aid, Registrar, and Admissions.
  • Coordinates project activities, develops project plans, manages project-related communications, and collaborates with stakeholders to ensure the successful execution of key initiatives within UES.
  • Provides support for daily operations, coordinates technical support for automation efforts, and assists in maintaining data integrity across various systems.
  • Supports third-party systems and establishes progress reports while collaborating with trainers to document business processes and develop training materials for stakeholders in regional offices.
  • Provides project management support, coordinates communications, and ensures data integrity.
  • Contributes to the efficient and effective functioning of UES activities and supports the achievement of university-wide goals and objectives.
  • Reports to the Assistant Director of Strategic Initiatives and performs other duties as assigned.
Position Status Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA Nonexempt
Grade 05
Position Salary
Annual Minimum Salary 63518.000
Annual Mid Range Salary 79089.000
Annual Maximum Salary 94659.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Bachelor's degree.
  • Two (2) years of experience in project coordination or related roles, preferably in a higher education or academic environment.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Experience working with project budgets.
  • Experience with automated admission, financial aid and registration computer systems.
  • Demonstrated experience in managing cross-functional processes and building consensus among diverse teams and individuals.
Preferred Qualifications
  • PMP Certification.
  • Five years of relevant experience.
  • Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously. Excellent communication skills, both written and verbal, with the ability to interact effectively with diverse stakeholders.
  • Attention to detail and accuracy in data entry, documentation, and reporting.
  • Ability to work independently with minimal supervision as well as collaboratively within a team environment.
  • Knowledge of higher education policies, procedures, and academic culture is desirable but not essential.
  • Smartsheet Project and Portfolio Management (PPM) experience
Equipment Utilized
  • Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
  • Project management software/tools.
Physical Demands and Work Environment
Special Conditions
Posting Details

Posting Number 24ST1474
Posting Open Date 06/25/2024
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Busch (RU-New Brunswick)
City Piscataway
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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