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Administrative Coordinator (aHEO) - Dance

POSITION DETAILS

Hunter Dance is a radically diverse community cultivating an expansive dance education driven by persistent inquiry, to elevate dance as a vehicle for positive change in the world.

The department is seeking an an Administrative Coordinator. This position will report to, and serve as liaison to the Chair of the Dance Department, supporting projects, initiatives, and activities that impact the department. Typical duties may include, but are not limited to the following:

· Develop and maintain efficient office functions and procedures such as communications, meeting schedules, work plans, staff assignments;

· Collect data for, prepares, and distributes key, management documents and reports relative to faculty, personnel, scheduling and budget, using word processing, spreadsheet, and presentation software;

· Update office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections;

· Maintain department fiscal plans and budgets; assists in budget administration and invoice processing;

· Administer special projects, events, and efforts to improve unit effectiveness;

· Supervise and coordinate the duties of office staff and student workers;

· Conduct internet and/or database research and performs basic systems queries to locate information related to department activities;

· Provide basic information, instructions, and materials as requested by students, faculty, and others who contact the department. .

QUALIFICATIONS

Bachelor’s Degree required. A strong administrative background including records management, preservation and protection (familiarity with FERPA guidelines); experience with budget management; strong writing/editing skills;strong interpersonal and communication skills; experience with instructional technology and new technological resources relative to the department; Aminimum of two (2) years of administrative experience. Priority is given to candidates with direct experience in working in dance or the arts.

PREFERRED QUALIFICATIONS

· Detail oriented, self- directed, motivated, and proactive.

· Strong analytical, evaluative, and research skills.

· High degree of professionalism and personal integrity to maintain confidentiality.

· Ability to work effectively and collaboratively in a team setting with diverse staff of all levels.

Proficient with MS Access, MS Visio, Adobe Acrobat (create PDF forms and templates), MS Word, MS Excel (charts & graphs), MS Outlook, Dropbox, Google Suite and Canva.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

• May supervise office staff and student workers.

• Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience. ($60,394-$65,946)

CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment. To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number 28665 .

Click on the "APPLY NOW" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.

Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc .). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , –, _ or ç)).

Incomplete applications will not be considered.

Please include:

· Cover Letter and/ or Statement of scholarly interests

· Curriculum Vitae/ Resume

· Names and contact information of 3 references.

Upload all documents as ONE single file-- PDF format preferred.

CLOSING DATE

The committee will begin reviewing complete applications on Aug. 2, 2024. The search will remain open, and screening and review of applications will be ongoing-- until the position is filled. Applications submitted after the deadline will only be considered if the positions remain open after the initial round.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

28665

Location

Hunter College