Job Information
City of New York Executive Assistant to COO in New York, New York
Job Description
The New York City Housing Authority is seeking an Executive Assistant, to provide NYCHA’s Chief Operating Officer with high level administrative and analytical support on handling and resolving confidential matters, inter-departmental and inter-agency initiatives with respect to agency policy and programs.
The responsibilities include, but are not limited to the following:
Maintain the COO calendar to include scheduling of appointments, meetings, conferences, etc.
Ensure that the COO has all necessary materials for meetings and projects.
Screen telephone calls and take messages.
Maintain and update important contact information.
Prepare reports, memos letters, and other documents.
Facilitate internal communication (e.g., distribute and collect information from the COO’s direct reports).
Perform other appropriate duties and participate in other special projects as assigned.
Maintain files on correspondence received from City Hall, elected officials, and senior level staff from other city/state agencies.
Review, track and assign all incoming mail and other written materials.
Prepare spreadsheets, presentation materials and document editing for the COO.
Oversee the operations of the COO’s executive office including office budgeting, some contract management, and personnel matters.
Assist with handling resident complaints and managing the Office of the COO general mailbox.
Additional Information
NYCHA employees applying for promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).
NYCHA residents are encouraged to apply.
Please read this posting carefully to make certain you meet the minimum qualification requirements before applying to this position.
Qualifications
A baccalaureate degree from an accredited college, and
Seven years of full-time satisfactory professional experience in administrative work and general office management, as well as some experience with contracting and procurement, communications, managing an office budget, and personnel processing.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.