Enable America Jobs

Position Title: Executive Assistant
Location: New York, NY, US

Careers that unlock the magic of human connection

Who we are

Pernod Ricard is a global premium spirits and wine company. We're the team behind leading brands such as ABSOLUT Vodka, Jameson Irish Whiskey, Malibu, Kahlua Liqueur, Beefeater Gin, and Avion Tequila, as well as many more superior wines and exquisite champagnes!

Working at Pernod Ricard is all about igniting conviviality in that all that we do. Derived from the French word, convivialite...it means human connection, authenticity, friendly, and jovial. Conviviality is energy and spirit with a splash of je ne sais quoi and is a core philosophy around how we live and work at Pernod Ricard. Here, we are team players, dream makers, trailblazers, movers and (cocktail) shakers. We have a passion for living life to the fullest, making a new friend every day, and realizing our potential as people and as a business!

The salary range for this role, based in New York is $78,480.00 to $98,100.00, range will vary if outside of this location. Base salaries are determined during our interview process, by assessing a candidate'sexperience, skills against internal peers and against the scope and responsibilities of the position.

Position Summary

The primary purpose of this position is to provide daily administrative support to the Senior Vice-President, Operations NA. Responsibilities will range from general administrative support to organizational event planning. This individual serves as the primary contact for the North

American Operations organization and often provides support to other Executive Assistants and staff, as needed.

Key Accountabilities

- Responsible for all administrative duties supporting the Senior Vice-President, Operations NA, including:

• Calendar Management: Planning of calendar, taking minutes/tracking actions, coordinate travel, arrange meetings, order catering (as needed), schedule/initiate conference calls.
• Expense Reporting: Manage and submit all expenses in timely manner.
• Office Supplies: order supplies and ensure department remains within budget.
• Provide support to North American Operations VP's, Directors, as needed.

- Represent the Senior Vice-President, Operations NA in communications (i.e.: phone/fax/mail/email, company notes, holiday cards, etc.).

• Prepare drafts of correspondence for approval and execute transmission, as appropriate.
• Develop standards for regular communications to the North American Operations team.

- Coordinate and plan Meetings (Internal & External) and events, as required.

• Prepare agendas and itineraries.
• Manage external vendors, when appropriate.
• Manage all logistics.
• Travel to meetings/events, as required.

- Act as Budget Coordinator for Departmental Overhead Budget.

• Track spending and provide Senior Vice-President, Operations NA with quarterly updates on cost centers including departmental travel and entertainment expenses.
• Manage Invoices related to any activities of Senior Vice-President, Operations NA and related meetings/events.

- Handle special projects, as necessary.

Nature & Scope

Position typically works with all levels of management - within PR USA and key external partners - and provides information as directed by Senior Vice-President, Operations NA. Communication often includes sensitive information requiring complete confidentiality and discretion. Incumbent is responsible for daily management of Senior Vice-President, Operations NA calendar which includes consistent communication, coordination, and scheduling adjustments. Individual must also display teamwork capabilities as working with other Executive Assistants is key. Being a team player, who is resourceful and has a positive attitude while being pro-active, displaying clarity of purpose and speed of action will make this individual successful.

Requirements

- Education:

• High School Degree required, Bachelor's degree, preferred
• Advanced training and proficiency in MS-Office Suite is required
• Knowledge of/proficiency in Concur, or similar T&E system is required

- Experience / Background:

• 5-7 years of previous experience supporting senior level management.
• Excellent verbal and written communication skills required
• Prior experience coordinating and planning large meetings and events is highly preferred
• Qualified candidates must be detail oriented, able to multi-task, and exhibit strong interpersonal skills
• Proven success anticipating change, problem-solving, and acting with a sense of urgency are key competencies for success in this position
• Candidates must be comfortable interacting with different personalities and across all levels of management, while always maintaining confidentiality and discretion
• Digitally savvy and good knowledge/usage of social media will be a plus
• Not afraid to ask for clarification, take risks and make mistakes

Working Conditions

Work is performed in a typical office environment, with limited demands for movement and lifting. Normal visual acuity required for correspondence and computer terminal usage. Ability to work overtime as required.

Travel

• Position will require travel to support meetings and events.
• Estimate: 10-15% of time.

Ready to work with spirit? Read on...

Life and perks at Pernod Ricard

Proud to belong - Just as we help to create moments that matter for our customers, we lead by example every day...bringing our whole self to work and building bonds that celebrate the human spirit, diversity, and foster deep connections.

Empowered to soar - We set high expectations and seek to get the most out of life. Through flexibility and a hybrid workstyle, as well as unique learning opportunities, generous tuition reimbursement, and one-of-a-kind learning programs, we passionately grow our skillset.

Committed to care - We are deeply committed to the long-term sustainability of our people, our industry, and our planet. We call this return on responsibility. From environmental sustainability to supporting local communities, our commitment is steadfast.

Inspired to dream - We treasure new experiences and are proud to develop as people, not job titles. From rich immersive learning programs in Paris to exciting high-profile events, we blend a love of exploration into all that we do.

Our hybrid work style

At Pernod Ricard North America, our work philosophy celebrates the magic of human connection with the flexibility needed to provide one's most meaningful contribution. Our hybrid teams will work remotely the majority of the time and unite on-site two days per week or 40% of the time. Our team is empowered to start and finish their day at a time that works best for their lifestyle with the whole team available during the core hours of 10am-3pm.

Plus, great benefits and perks to toast to a life filled with support including:

• Competitive compensation including performance bonuses
• Domestic & international career development opportunities
• Competitive paid time off plan + wellbeing days
• Medical, dental, vision and life insurance
• Product allowance to enjoy on Pernod Ricard products
• Gym reimbursement
• Employee Assistance Program BetterUp Care wellness benefits including nutrition, sleep, executive coaching, etc.

And much, much more! Check out PRUSABenefits.com to view our extensive people programs and support.

Pernod Ricard USA is an Equal Opportunity Employer. It employs qualified individuals based solely on ability, training and experience, and does not and will not, discriminate for or against any employee or applicant for employment or promotion based upon actual or perceived race, color, religion, sex, age, disability, national origin, citizenship, marital status, sexual orientation, gender identity, genetic information, military service or any other classification protected by law. Offers will be subject to United States local terms.

Job Posting End Date:

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Pernod Ricard USA is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities

Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly