Enable America Jobs

Description

We are offering a contract to hire employment opportunity for a Part Time Executive Assistant in New York, NY. This role involves supporting multiple Managing Directors and requires competent skills in managing schedules, arranging travel, setting up meetings, and potential event support. The successful candidate will be proficient in Microsoft Office Suite and will have a minimum of two years' experience supporting at the MD level, demonstrating strong communication skills.

Responsibilities:

• Manage schedules and calendars for multiple Managing Directors.

• Arrange travel and accommodations for Managing Directors as needed.

• Organize and set up meetings, ensuring all necessary materials are prepared.

• Provide support for potential events as required.

• Assist in creating PowerPoint presentations on occasion.

• Ensure effective communication between Managing Directors and other team members.

• Utilize Microsoft Office Suite and other relevant software proficiently.

• Provide high-level administrative support to Managing Directors.

• Handle sensitive information in a confidential manner.

• Adapt to changing schedules and priorities as necessary.

Requirements • Minimum of 2 years of experience as an Executive Assistant or in a similar role

• Proficiency in Microsoft Office Suites including Microsoft Excel, Microsoft Outlook, and Microsoft PowerPoint

• Familiarity with CRM systems

• Experience with Concur for managing expenses

• Ability to manage calendars and schedule appointments effectively

• Proven experience in managing correspondence at a high level

• Experience in handling C-Suite executives and their requirements

• Proficient in creating and managing documentation

• Experience in arranging travel logistics for executives

• Familiarity with the software "About Time" for time tracking

• Excellent skills in scheduling and coordinating tasks

• Exceptional organizational and multitasking abilities

• Strong communication and interpersonal skills

• Ability to maintain confidentiality and handle sensitive information with discretion

• High attention to detail and problem-solving skills

• Proactive and able to work independently with minimal supervision.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .