Job Information
VaynerMedia HR Operations Senior Associate in New York, New York
ABOUT VAYNERMEDIA:
VaynerMedia is a contemporary global creative and media agency with an expertise in driving relevance for clients and delivering impactful business results. The independently-owned agency was founded in 2009 and has offices in New York, Los Angeles, London, Singapore and Mexico City. VaynerMedia has been recognized for its work at Cannes Lions, the Clio Awards and The Webby Awards. It is part of the VaynerX family of companies.
People & Experience Team
The Vaynermedia's People and Experience Team (P.E.T) partners with leaders and our people to help them fulfill their potential and realize transformational outcomes for our clients. We share accountability for not only people initiatives, but also the success of the organization we support. Each of us has a broad background in many areas of HR, and we are experts in addressing a wide variety of employee, management, and organizational challenges. But we’re also fun. We are by turns service with a smile, cat and dog herders, camp counselors, and grand visionaries. And there are so many snacks…
Who are you?
You’re highly organized, detail-oriented, an analytical thinker and a skilled multi-tasker who handles even the most stressful situations with a smile. You understand the fast-paced nature of the world of human resources and take the confidentiality and importance of the role with the utmost professionalism. You pride yourself on your ability to manage your time, stay up to speed on daily tasks, and get a serious sense of accomplishment when things are knocked off your to-do list.
The tasks at hand:
Leave Management
Independently interpret and administer leave programs in accordance with applicable federal, state and Company policies, including, but not limited to, family and medical leave, paid family leave, paid parental leave, and short- and long-term disability. Tasks include:
- Communicate with employees regarding their need for leave and/or modified work schedules
Ensure employees are aware of their responsibilities and any documentation required to qualify for and take leave
Handle the FMLA leave administration process from the employees’ initial notice of the need for leave to their return-to-work, including gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA-qualifying, requesting medical certification as needed, etc.
Maintain compliance with leave of absence and employment laws, and advise employee on the interaction of leave laws with paid time off and/or other Company policies
Collaborate with the disability carriers and internal payroll team to ensure employees are paid accurately while on leave of absence
Maintain reasonable communication with employees on leave to facilitate smooth return to work, and relay communication between employees and their managers during leave
Keep complete and accurate records of leave requests and supporting documentation
Facilitate other leave requests, which may include non-medical leave of absence, extended time off or accommodation requests under the ADA
Analyze problem situations and recommend appropriate action in collaboration with supervisor
Draft and/or recommend revisions to Company leave policies or practices to ensure compliance with federal, state and local regulations
Liaise between employee or candidate, supervisors, internal and external legal counsel, ensuring immigration petitions, forms and supporting documentation are prepared and submitted accurately and timely
Demonstrate care for employees and address questions they have
Provide a speedy and efficient response to day to day / first line HR Ops questions from employees
Assist with any ad-hoc tasks/projects which may arise for the EVP PET and/or the Ops team
Handle admin tasks that support the PET Ops team
2-3 years of experience in an HR, Operations, or similar role
Knowledge of relevant state and federal laws, regulations, policies and procedures
Experience administering leaves within a multi-state organization, and tracking leave usage in accordance with federal and state regulations
Ability to handle sensitive and confidential information, including medical documentation, with discretion and maintain a high level of professionalism
Excellent verbal and written communication skills with the ability to effectively explain complex information to employees and stakeholders
Strong analytical and problem solving skills, with the ability to independently research and analyze related issues
Collaborative team player, able to work independently in a fast-paced environment, and strong interpersonal skills with the ability to provide empathetic support to employees during challenging times
Exceptional attention to detail to ensure accuracy and completeness of documentation
Eager & excited to learn new skills within an HR team
Ability to be proactive, solution oriented and take your own initiative
Basic knowledge of Human Resources functions, duties, and willingness to learn more
Experience with G-suite is a huge plus
Ability to dive deep within data to find strong solutions which address problems
Ability to work under constantly changing circumstances and able to quickly adapt to shifting deadlines/timelines
Demonstrates strong grasp of time and operations management and understands value of prioritization and comfortable with communicating changes in anticipated deliverable dates
Ability to think outside the box and constantly find ways to improve ongoing processes
Exact compensation may vary based on skills, experience, and location.
Base Salary $70,000-$80,000
Employer-sponsored 401k with match
Medical, Dental, and vision coverage
Unlimited PTO
Caregiver (Parental) Leave
Health and Wellness benefits