Job Information
City of New York Operations and Administration Associate in New York, New York
Job Description
- IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE ADMINISTRATIVE STAFF ANALYST TITLE,OR REACHABLE ON THE
CIVIL SERVICE LIST - Please indicate on your resume.*
The Agency You’ll Join:
November 2022, New York City voters overwhelmingly approved three ballot proposals that put racial equity and justice at the heart of city government, including a new Commission on Racial Equity (CORE).
The first of its kind in the nation, the new Commission on Racial Equity is a new independent 15-member commission responsible for engaging diverse communities to advance racial equity in government operations and increase community voice in government decision making. CORE provides accountability for New Yorkers, regularly evaluating the City’s progress on its racial equity plan, requirements, and goals. CORE will be composed of diverse New Yorkers with equity expertise and/or relevant lived experience, serving as a conduit to bring historically excluded communities and voices into government decision-making.
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The Team You’ll Work With:
CORE is an independent commission composed of 15 commissioners, including one Chair & Executive Director, jointly appointed by the Mayor and New York City Council Speaker. Other CORE commissioners will be appointed by the Mayor, City Council Speaker, City Comptroller, and Public Advocate. City officials appointing commissioners to CORE are required to consider individuals that represent or have advocated for historically excluded voices, including people with lived experience of marginalization and individuals who have never served on a government board or commission before.
Commission on Racial Equity staff are responsible for executing the day-to-day mission and establishing its path to success. They will take the vision of the Chair & Executive Director and the Commissioners and translate it into action strategies and plans that implement accountability for racial equity in the city. Like the Commission itself, the Commission’s staff aims to be representative of New Yorkers from all communities and walks of life. Staff will bring an accountability mindset into their work, ensuring that they are collaborating with city agencies and voicing public concerns.
The Problems You’ll Solve
The Commission on Racial Equity seeks an Operations and Administration Associate, reporting directly to the Director of Operations and Administration. As a member of the team, you will play a pivotal role in supporting the Commission on Racial Equity (CORE) by executing efficient management of essential duties for the staff and Commissioners. Working closely with the Director of Operations and Administration, this role will help shape the team culture and develop systems to advance human resources, budgeting, contracting infrastructure of the Commission.
Under the guidance of the Director of Operations and Administration, the Associate is responsible for supporting executive administrative work. In this role, you will support CORE Commissioner meetings, and execute on several tasks to increase the successful functioning of the office. You will serve an integral support role across hiring, invoicing, payments systems and navigate complex meeting details. Tasks include but are not limited to scheduling meetings, interviewing, and onboarding staff and commissioners, and managing Commission calendar.
RESPONSIBILITIES
Schedule meetings among internal team members and with external stakeholders
Coordinate commissioner meetings, including scheduling meetings, preparing meeting agendas, notetaking, and completing follow up as needed.
Provide general administrative office support, including securing equipment for staff, trouble shooting, and/or replacing assets and maintenance of all office and telephone directories.
Processes and tracks the requests for proposals, contracts, purchases, P-card reconciliation, and invoices.
Organize and maintain various files and electronic databases.
Responsible for ordering, receiving, distributing, and delivering supplies and equipment.
Supports with reports, gathering data and conducting research.
Assists with the onboarding, offboarding and employee lifecycle process.
Assists with ordering supplies, Improving and maintain executive office files.
Assist in identifying opportunities to enhance office efficiency, effectiveness, and quality across departments.
Assisting the development and monitoring the implementation of policies, procedures, and guidelines to ensure compliance with legal, regulatory, and office requirements.
Coordinate various projects and initiatives related to operational improvements, system implementations, or organizational changes.
About You
Bachelor's degree in business administration, Industrial and Organizational Psychology or related field.
2-3 years of relevant professional experience in office management, procurement, or operations is preferred.
Strong willingness to work within a team environment and work collaboratively and cooperatively.
Ability to work with frequent interruptions, handle multiple assignments, work on multiple short and long-term projects, meet and establish deadlines, prioritize amongst competing needs, respond in a timely manner to requests for information, and adapt to changes in workflow in ever changing environments.
Strong attention to detail and high concern for data accuracy, as well as an understanding of data protection and privacy/confidentiality concerns.
Commitment to racial equity and are willing to put in the hard work of changing whole systems in government.
Excellent organizational and creative problem-solving skills.
Ability to follow directions and apply proper policies, procedures, and guidelines.
Ability to quickly learn and use various computer systems and software.
Proficiency in Microsoft Office suite (Word, Excel, Visio, PowerPoint, and Access).
Demonstrated commitment to diversity, inclusion, equity, social justice, and accessibility.
Background of living in, working within, or growing up as a member of communities facing historical oppression will contribute to your ability to guide the planning process.
Demonstrated commitment, competency and strong familiarity with issues affecting Black, Indigenous, Latinx, Asian, Middle Eastern, or Pacific Islander communities in New York City, or other marginalized groups.
Salary
The Commission on Racial Equity’s compensation package includes a market competitive salary and exceptional benefits. Our cash compensation range for this role is $69,000 -$79,000. Final offers may vary from the amount listed based on candidate experience and expertise, and other factors.
Equal Opportunity | Diversity Equity & Inclusion Statement
The Commission on Racial Equity is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
The Commission upholds diversity in backgrounds and in experiences that is reflective of the city it serves. We strongly encourage Justice impacted, LGBTQIA+, BIPOC, Trans community and people from underrepresented groups to apply
If you are a qualified individual with a disability or a veteran with a disability, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability.
How to Apply
Send a copy of your resume, a cover letter to Candidate Application.
New York City residency is required within 90 days of appointment.
Qualifications
A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.