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Property Management - Entitlements Coordinator

Real Estate- Varick Street Headquarters, 200 Varick St, New York, New York, United States of America

Req #1226

Wednesday, October 23, 2024

Title: Entitlements Coordinator (Intake and Tenant Relations)

Location: Bedford Green House

Salary: $31.31 / $32.96 per hour.

Position Overview:

Under the general direction of the department Director and Assistant Director, the Entitlements Coordinator is responsible for acting as a resource for both clients and staff to inform them of the various city, state and federal entitlement programs; filling vacancies (including lease-up of new housing facilities); performing annual lease renewals and re-certifications; and related duties.

Essential Duties & Responsibilities:

The essential duties of the Entitlement Specialist include but are not limited to the following activities:

• Coordinating with government agencies and other third-parties regarding contractual and regulatory compliance during lease-up period

• Reviewing housing applications and making initial eligibility determinations for applicants referred the Department of Homeless Services (DHS) and other government agencies for lease-up of new facilities and for vacancies as they occur

• Making eligibility determinations, processing applications, and developing and maintaining waiting lists for low-income housing

• Assisting tenants and prospective tenants with entitlements, income certifications and subsidy applications, as well as with certifications and re-certifications

• Coordinating intake and move-in processes, including scheduling intake interviews and move-ins; preparing initial lease and move-in documents; coordinating room readiness with maintenance staff; and conducting orientation for new tenants

• Providing tenants and clients with information and direction in acquiring and maintaining entitlements with city, state and federal entitlement programs

• Providing up to date information about city, state and federal entitlement programs to the Director, building management, clinical and counseling staff, and property management staff

• Entering, maintaining, and updating rent account data in the agency’s property management software

• Tracking, processing, and analyzing rent and rent subsidy payments

• Acting as Liaison to agency’s Fiscal Office, as well as with local representatives of city, state and federal entitlements programs, including Social Security, Medicaid and HUD.

• Serving as Liaison to city housing placement specialists

• Tracking vacancies, processing data, generating monthly rent statements, and preparing and submitting reports

• Investigating and resolving tenant issues and disputes

• Facilitate and coordinate tenant satisfaction assessments, including development of surveys and other tools

• Coordinating and assisting with lease renewals, compliance requirements, and grant maintenance tasks.

• Serving as primary property management contact for tenants and staff at one or more facilities

• Other duties as assigned by Director or supervisory staff

  Qualifications:

• Low Income House Tax Credit certification

• A Bachelor’s degree from an accredited college or university; or Associate degree and one year of relevant experience such as working with special needs populations; or High School Diploma or GED and two years of relevant experience such as working with special needs populations

• Experience with rental subsidy programs and LIHTC requirements

• Excellent oral and written communication skills

• Proficiency in Microsoft Office Suite, particularly Excel and Adobe

• Knowledge of case management and property management databases, including MDS

  All newly hired Project Renewal staff must provide verification of being fully vaccinated against Covid-19.

Other details

• Pay Type Hourly

• Min Hiring Rate $31.31

• Max Hiring Rate $32.96

• Real Estate- Varick Street Headquarters, 200 Varick St, New York, New York, United States of America

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