Job Information
Arkansas Government Job ADMINISTRATIVE SPECIALIST III in North Little Rock, Arkansas
ADMINISTRATIVE SPECIALIST III
Date: Sep 13, 2024
Req ID: 43324
Location:
North Little Rock, AR, US, 72118
Category: DEPT OF EMERGENCY MANAGEMENT
Anticipated Starting Salary: 32405
Position Number: 22088854
County: Pulaski
Posting End Date: 09/27/2024
Anticipated Starting Salary: 32405
The Department of Public Safety’s mission is to enhance the safety and security of all Arkansans through ethical, character-driven behavior that promotes professionalism, clear communication, and accountability while serving as the state’s premier public safety agency.
This position is Safety Sensitive and is subject to pre-employment, random, and for-cause drug screenings.
If you are requesting veteran’s preference, please include your DD214.
ROLES AND RESPONSIBILITIES: This position is the administrative support for the Recovery and Mitigation Section of the Arkansas Division of Emergency Management and is responsible for direct support to the Deputy Director of Recovery and Mitigation and State Coordinating Officer. This position provides support to Branch Managers and division personnel, reviews and prepares correspondence for disaster and mitigation related grant programs, assists in time/leave records management, assists with the upkeep of necessary division records and contact listings, provides schedule management and meeting coordination, provides comprehensive travel coordination, and tracks division inventory and handles division purchasing. The Administrative Specialist III is an essential emergency management position that is on-call 24 hours per day, 7 days a week, and 365 days per year. This position is assigned a critical position in the State Emergency Operations Center (SEOC) with the possibilities of being placed in a restricted on-call status and working extended shifts as necessary during SEOC activation and during the response and recovery phases of a disaster. This position requires frequent in-state and out of state travel for training, seminars, conferences and disaster related duties with the possibility of extended periods away from home.
PREFERRED QUALIFICATIONS: Previous experience as an Administrative Assistant. Applied knowledge of Microsoft Outlook, Excel, Word, and PowerPoint. Experience in making travel arrangements, schedule management and coordination. Accustomed to data entry. Adept at proof-reading. Strong mathematical aptitude. Enhanced communication skills. Experience with purchase requisitions. Working knowledge of AASIS. Emergency Management experience.
Position Information
Class Code: C056C
Grade: GS04
FLSA Status: NON-EXEMPT
Salary Range: $32,405.00 - $51,686.00
Summary
The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and agency/institution policy.
Functions
Researches and analyzes data pertinent to work programs and/or agency/institution goals and objectives and prepares reports explaining findings and recommendations. Assists in developing or revising policies, procedures, and directives based on research findings; submits to supervisor for approval. Compiles financial information used by supervisor to formulate budget proposals and monitors expenditures to ensure optimum operating efficiency. Reviews and answers or prepares correspondence relating to agency/institution programs. Interprets agency administrative directives, policies, and procedures to ensure consistent application. Provides information, assistance, and clarifications to interested parties concerning agency/institution programs, policies, and procedures. Assists supervisor by maintaining leave records, appointment calendar, and prioritizing incoming correspondence. May supervise a small to medium-sized administrative support staff and evaluate the work performance of incumbents. Performs other duties as assigned.
Dimensions
None
Knowledge, Skills and Abilities
Knowledge of the principles and practices of mathematics and statistics. Knowledge of research and analysis techniques and methods. Knowledge of work-related subject area. Knowledge of computers and software applications. Ability to prepare, present, and review oral and written information and reports. Ability to research and analyze related work program information. Ability to develop, recommend, interpret, and apply policies and procedures. Ability to analyze financial records and prepare reports. Ability to plan, organize, and direct the work of others.
Minimum Qualifications
The formal education equivalent of a high school diploma; plus three years of experience in a specialized or a related field applicable to work performed. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Licenses
None
The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.
Nearest Major Market:Little Rock