Job Information
State University of New York at Oswego Office Assistant 2 (Keyboarding) (NY HELPS) - Clinical Practice and Partnerships Office in Oswego, New York
Location: Oswego, NY Category: Classified Posted On: Thu May 26 2022 Job Description:
The Clinical Practice and Partnerships Office at the State University of New York at Oswego invites applications to fill a full-time Office Assistant 2 (Keyboarding) position, Grade 9.
Posting Date: May 26, 2022; Revised: June 10, 2024
Review Date: Review of applications will begin immediately and will continue until the position is filled.
Salary: $41,399/year. Commensurate with qualifications and experience. In addition, the State University of New York provides an excellent benefit package. Please click here (https://www.suny.edu/benefits/) for more information on benefits for full-time CSEA professionals.
Date of Appointment: As soon as possible.
Description of Responsibilities:
Demonstrate professional customer service, greet visitors, handle all incoming phone calls and other receptionist functions, and support an efficient and smooth daily workflow
Process all incoming and outgoing mail; proof all outgoing placement documents; update and maintain all CPP calendars and proof and maintain the website; review, log, and process election voucher documents; create and maintain electronic and paper files; respond to all inquiries received through the cppffice@oswego.edu email address; oversee the maintenance of the email account
Assist with clinical practice process: pull, sort, share, and update spreadsheets via information from Argos reports; review, log, and process all recruitment survey information as received; maintain the upkeep of the mentor teacher recruitment spreadsheet; assist with data entry and creation of the placement notifications; sort and send all placement notifications and oversee the proper documentation of the notifications being sent out; assist with candidate/application data entry on the working list placement spreadsheets; keep all applications (Tk20 & Google forms) updated; support an efficient and smooth placement process as outlined on the FPO placement workflow chart
Organize and assist with all orientations and placement sign-ups; assemble materials for sign-ups and orientations; create signage for distribution and send emails to candidates regarding sign-ups, orientations, trainings, application open and close dates; maintain and update office policy and procedure electronic manual
Assist with special projects as they occur, specifically those related to external partnerships, clinical experiences, TK20, and the My Brothers Keeper Teacher Opportunity Corps (TOC II) grant; assist with collecting data to improve overall office efficiency; assist Director with clerical support and maintenance of the TOC II grant paperwork, files, etc.
Job Requirements:
NY HELPS
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Non-Competitive Minimum Qualifications (NY HELPS):
One year of clerical experience where most work time is spent performing keyboarding, data entry, chart compilation or arrangement, or various tasks involving typing into computerized systems. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.
Competitive Minimum Qualifications:
Candidates must be permanent competitive or 55 b/c employees of New York State to be eligible to apply for this position.
Permanent Appointment (Non-NY HELPS):
One year of permanent competitive service as an Office Assistant 2 (Keyboarding) OR be reachable on the Office Assistant 2 (Keyboarding) eligible list OR have one year of permanent competitive or 55b/c service in a title eligible for transfer under Section 70.1 of the law.
70.1 Transfer or Reinstatement:
One year of permanent competitive or 55b/c service as an Office Assistant 2 (Keyboarding) OR have one year of permanent competitive or 55b/c service in a title within two salary grades of the target title that is eligible for transfer under Section 70.1 of Civil Service Law.
Reassignment:
Permanent competitive or 55b/c service as an Office Assistant 2 (Keyboarding).
Provisional Appointment:
One year of permanent competitive service as Data Entry Machine Operator, Data Entry Machine Operator (Spanish Language), Keyboard Specialist 1, Keyboard Specialist 1 (Chinese Language), Keyboard Specialist 1 (Spanish Language), Law Department Document Specialist Trainee 1 or Trainee 2, Office Assistant 1 (Keyboarding), Office Assistant 1 Keyboarding (Chinese Language), or Office Assistant 1 Keyboarding (Spanish Language).
Conditions of Employment:
This will be a permanent or provisional appointment. Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.
Additional Information:
For more details, reference New York State Department of Civil Service, Job Title Code # 2581210, Office Assistant 2 (Keyboarding) and Grade 9.
If you have any questions about the position, please call or e-mail:
Human Resources
315-312-2230
HR@oswego.edu