Commonwealth of Pennsylvania Fiscal Management Specialist 3 in Pennsylvania, USA, Pennsylvania, United States

Job Information

Commonwealth of Pennsylvania Fiscal Management Specialist 3 in Pennsylvania

Fiscal Management Specialist 3

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Fiscal Management Specialist 3

Salary

$66,250.00 - $100,636.00 Annually

Location

Dauphin County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CS-2024-87555-08130

Department

Department of Human Services

Opening Date

07/01/2024

Closing Date

7/15/2024 11:59 PM Eastern

Job Code

08130

Position Number

00062530

Union

Non Union

Bargaining Unit

Pay Group

ST08

Bureau / Division Code

00211651

Bureau / Division

Office of Children, Youth & Families / Division of County Support

Worksite Address

625 Forster Street

Worksite Address

Room 103

City

Harrisburg, Pennsylvania

Zip Code

17120

Contact Name

MaryKatherine Burrows

Contact Phone

717.787.6292

Contact Email

maburrows@pa.gov

Description
Benefits
Questions

THE POSITION

Are you looking for a rewarding job making a difference in the lives of children? Join the Office of Children, Youth and Families team! As a member of our team, you will be part of a diverse network that supports and strengthens families in Pennsylvania to provide safe, nurturing, and healthy environments for children. This is a professional position responsible for the oversight of the statewide budgetary analysis for the Office of Children, Youth and Families’ (OCYF’s) $2B child welfare Needs-Based Plan and Budget (NBPB) Program that involves 67 county children and youth agencies (CCYA), and numerous federal, state, and local revenue sources. This work also involves the aggregation of program and fiscal data from four regional locations to develop statewide projections on services and develop spending formulas for the distribution of state, federal, and county funds to 67 county child welfare budgets. Do not miss out on this opportunity, apply now and discover the exciting prospects that await you!

DESCRIPTION OF WORK

This position provides highly complex and advanced technical budget work in the administration of the Needs-Based Plan and Budget (NBPB) Program. You will assist the division director in the development and maintenance of NBPB guidelines, budget file templates, review tools, statewide summaries, and complex excel reports and programs that link each county's budget information for development of an aggregate NBPB expenditure level and revenue allocation recommendation. You will participate in the development and delivery of annual NBPB training to County Children Youth Agency (CCYA) and Juvenile Probation Office (JPO) staff. You will also work with the Office of Children, Youth and Families (OCYF) regional and program staff to determine the appropriate level of funding for a county's recommended certified service levels while providing advanced oversight to the examination of revenue projections of NBPBs for accuracy, completeness, and conformance with procedures, regulations, and policy. In addition, you will supervise the maintenance of the CCYA specific historical budget cycle data utilizing Microsoft Excel.

You will assist the division director in aggregating and analyzing statewide needs-based fiscal and statistical information to develop recommendations for the OCYF child welfare budget by assembling statewide fiscal data, charts, graphs, and reports for use in review of CCYA NBPB and develop automated systems for calculating state, federal, and county revenues based on approved expenditures. You will develop needs-based budget and revenue scenarios and provide analysis of each scenario's strong and weak points and make recommendations for selection. In this role, you will be responsible for the oversight and management of the NBPB resource account, as well as analyze and review federal and state fiscal regulations, policies, procedures, bulletins, and guidelines to determine completeness, reasonableness of method, and usability at the county level. You will also provide recommendations to the supervisor; provide direction to CCYA and JPO on the implementation of policy changes; and refer questions to policy staff or other colleagues as appropriate.

Additionally, you will assist with the monitoring and analysis of the Act 148 quarterly expenditures and revenue reports, federal invoices, and grant allocations to identify excess and under expenditures, as well as unallowable costs and compliance with department instructions and regulations. You will make recommendations to the county or region for corrective action when needed. You will also ensure the compliance with invoicing procedures and resolve issues and procedural and policy misinterpretations. In this position, you will conduct periodic reviews of CCYA and private child and youth agencies' fiscal records using 55 PA Code, Chapters 3140 and 3170, Article VII of the Human Services Code, policy clarifications, and policy and procedures bulletins to assess compliance with regulations, as well as prepare fiscal data reports to address outside inquiries from legislators, CCYAs, private providers, professional organizations, and OCYF staff.

Interested in learning more? Additional details regarding this position can be found in the position description (https://careers.employment.pa.gov/pd/PD_NEOGOV.asp?p=00062530) .

Work Schedule and Additional Information:

Full-time employment
Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with 60-minute lunch (negotiable).
Telework: You may have the opportunity to work from home (telework) part-time up to (2) days a week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
Salary: In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

One year as a Fiscal Management Specialist 2; or
Two years of experience in professional fiscal administration, and a bachelor’s degree in business administration, accounting, finance, economics, or a related field; or
An equivalent combination of experience and training.

Other Requirements:
You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.
You must be able to perform essential job functions.

How to Apply:
Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov .

Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
Your score is valid for this specific posting only.
You must provide complete and accurate information or:
your score may be lower than deserved.
you may be disqualified.
You may only apply/testoncefor this posting.
Your results will be provided via email.

Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks

Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.

*Eligibility rules apply.

Have you been employed by the Commonwealth of Pennsylvania as a Fiscal Management Specialist 2 for one or more years full-time?

Yes
No

02

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

03

How many years of full-time experience in professional fiscal administration do you possess?
2 years or more
1 but less than 2 years
Less than 1 year
None

04

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

05

How much graduate coursework have you completed in business administration, accounting, finance, economics, or a related field?

If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add transcript(s) to the application after it has been submitted. If you answer this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.

30 credits or more
Less than 30 credits
None

06

CS-INSTRUCTIONS You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .

Yes

07

WORK BEHAVIOR 1 – COMPLIANCE

Develops procedures to implement and ensure compliance with fiscal policies and controls related to the financial management of funds, grants, entitlements, contracts, or other fiscal-related agreements. Develops and monitors spending plans and other projections for the use and availability of funds in compliance with statutes, regulations, policies, or other fiscal controls.

Levels of Performance