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We are seeking an Administrative Assistant as part of our Administration & Support Services team! As an Administrative Assistant, you will report to the CEO Executive Assistant. You will provide a broad range of administrative support to the Office of the CEO by conducting research, preparing and distributing reports on a regular basis, managing information requests, and interacting with senior level leadership including Board members and internal and external clients. You will schedule and coordinate meetings, travel, and other events.

Responsibilities:

• Collects, reviews and analyzes data and prepares reports, charts, graphs and other presentation materials for the executive office.

• Assists in the compilation and dissemination of earnings call and board meeting materials.

• Point of contact for administrative support between the CEO Executive Assistant and internal/external clients.

• Coordinates and arranges meetings; reserves and prepares facilities.

• Assists in the preparation and management of event-related budgets.

• Manages approval and payment of service provider invoices and tracks invoices for budgeting purposes.

• Arranges travel and assists with expense reimbursement for various executive members and the Wesco Board of Directors.

• Handles highly confidential work matters with discretion and guards sensitive information.

• Assists in the performance of general administrative procedures, including data entry, equipment identification, equipment service, and preventive maintenance.

• Assists in the production of Teams events (i.e., the annual leadership meeting) and provides back-up support to C-Suite assistants for various monthly meetings.

• Contributes to proper resource utilization, cost containment, procedural compliance, and customer service levels.

• Monitors and responds to incoming e-mail and phone calls and distributes incoming mail.

• Other special projects as directed by the CEO Executive Assistant.

Qualifications:

• High School Degree or equivalent required; Associates’ Degree (U.S.)/College Diploma (Canada) preferred

• 3 years administrative support preferably in similar industry required

• Requires a broad understanding of organization operations, organizational procedures, and personnel

• Exceptional organizational skills and able to manage competing deadlines

• Ability to maintain a high level of confidentiality

• Meticulous attention to detail

• Strong Microsoft Office skills including Word, Excel, PowerPoint, and Outlook

• Excellent written and oral communication skills

• Self-starter with the ability to work independently

• Exceptional service to internal and external customers

• Ability to travel up to 25%

Wesco International, Inc., including its subsidiaries and affiliates (“Wesco”) provides equal employment opportunities to all employees and applicants for employment. Employment decisions are made without regard to race, religion, color, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, or other characteristics protected by law. US applicants only, we are an Equal Opportunity and Affirmative Action Employer.

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