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Reference #: 2021798 The Office of the Vice President for Information Technology and Chief Information Officer is seeking an Executive Assistant. This role will be responsible for managing the administrative functions of multiple senior level Computing Services executives. In this role, you will support three assistant vice presidents (Enterprise Applications, IT Client Services, and Business Innovation Office) and provide a variety of administrative functions to support the Computing Services division. This is an in-person position which requires some travel between buildings on campus and reports to the executive assistant to the VP/CIO.

Computing Services provides services that have strategic impact on university goals. We make service decisions based on interaction and valuable input from colleagues engaged in the education, research, and administration efforts of the university. We are a learning organization and approach successes and mistakes as a learning experience to continually cultivate a culture of intelligent risk taking. We want to hire versatile team members who are inspired and passionate about their work. Join us and be part of a team committed to excellence, innovation, diversity, team, and individual growth.

Core responsibilities include:

Administrative Support - Lead calendar management and scheduling for the assistant vice presidents for large cross-functional meetings, events, and extensive interview committees. Provide general office support such as creating and maintaining accurate filing systems, preparing agendas, taking meeting minutes, and reviewing documentation.

Event Management - Coordinate arrangements for meetings, conferences, workshops, etc., including food ordering, travel schedules, reservations, and expense reports. Purchasing and some financial reconciliation.

Other - Troubleshoot problems and questions concerning departmental, divisional and/or university policies and procedures. Liaison between department and outside organizations.Answers all routine and most unique questions or corrects more problems/issues directly.Refers only the most difficult issues and questions to supervisor.

You must demonstrate:

Extensive calendar management experience, including the coordination of complex executive meetings. Experience with Google Calendar and Gmail is highly preferred.

Excellent organizational and planning skills, interpersonal and written communication skills, and time management skills.

Ability to communicate and interact with university partners at all levels, both in person and virtually, in a fast-paced environment while remaining flexible, proactive, resourceful, and efficient.

Possess the utmost of integrity in the discreet handling of confidential information.

Proficiency with Microsoft Office applications and collaboration tools such as Google Drive and Box.

Qualifications:

Associate's degree is required. A bachelor's degree is preferred.

A minimum of 5 years of administrative support experience.

Equivalent combination of education and/or experience may be considered.

Experience supporting an executive-level leader is preferred.

Requirements:

Successful Background Check

More Information

Be part of a team committed to excellence, innovation, diversity, team and individual growth. Flexibility, excellence, and passion are vital qualities we seek! Inclusion, collaboration, and cultural sensitivity are valued competencies. We are looking for one who can effectively interact with a varied population of internal and external partners at a high level of integrity and can contribute through their work/life experiences, to the diversity of our academic community and our engagement with a multicultural student body.

Our benefits philosophy encompasses three driving priorities: Choice, Control, and Well-being. Learn more about our excellent retirement, health care, and time off benefits at https://www.cmu.edu/jobs/benefits-at-a-g ance/.

Come join an institution and inspire innovations that change the world!

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.

Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insurance to an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance.

Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more!

For a comprehensive overview of the benefits that may beawaiting you, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.

Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insuranceto an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance.

Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more!

For a comprehensive overview of the benefits that may beawaiting you, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

LocationPittsburgh, PA Job FunctionExecutive Administrative Support Position TypeStaff - Regular Full Time/Part timeFull time Pay BasisHourly More Information:

Please visit "Why Carnegie Mellon" to learn more about becoming part of an institution inspiring innovations that change the world.

Click here to view a listing of employee benefits

Carnegie Mellon University is an Equal Opportunity Employer/Disability/Vete