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Summary You will serve as an Assistant in the MODERNIZATION & INSTALLATION DEPT N00 of NAVAL SURFACE WARFARE CENTER, Port Hueneme, California. Responsibilities You will serve as the primary point of contact for an organization, providing clerical assistance to military and civilian personnel to support all operating methods and needs related to information, problems and contacts encountered. You will review and process incoming and outgoing correspondence, with judgment of the variety, nature and sensitivity of the material. You will resolve substantive and procedural problems based on a variety of alternatives and priorities, resolving most conflicts and informing leadership of potentially controversial issues. You will ensure any classified material is accurately marked and handled. You will use a variety of office automation software and develop methods for automating administrative reports considering the interrelationship of reports and multiple uses of data. You will maintain subject matter files and records that relate to the work of the unit, setting up and maintaining logs showing status of actions and correspondence. You will exercise control over the supervisor’s daily calendar, establishing priorities, scheduling meetings and appointments, managing invitations, and arranging representation based on the supervisor’s preferences, priorities, and workload. You will make travel arrangements for supervisor and staff, including schedule of visits and reservations, contacting travelers en route to relay information, and prepare various travel vouchers and reports. Requirements Conditions of Employment Qualifications For the NG-04: Your resume must demonstrate at least one year of specialized experience at or equivalent to the NG-03 pay band (GS-07/08 equivalency) or grade level in the Federal service or equivalent experience in the private or public sector, managing or coordinating clerical and administrative support functions for a program, office, or organization. Examples of qualifying experience may include, and are not limited to: 1) Developing or evaluating administrative policies and procedures; 2) Organizing and ensuring the flow of clerical processes; 3) Ensuring correspondence, requisitions, personnel action requests, and travel documents adhere to policy; 4) Coordinating travel arrangements; 5) De-conflicting or optimizing appointment schedules to maximize time efficiency; 6) Coordinating meetings or conferences; 7) Developing spreadsheets, charts, or graphs to support executive level requirements. For the NG-03: Your resume must demonstrate at least one year of specialized experience at or equivalent to the NG-02 pay band (GS-05/06 equivalency) or grade level in the Federal service or equivalent experience in the private or public sector, providing clerical and administrative support in an organization office setting. Examples of qualifying experience include: preparing, proofreading and editing correspondence; providing telephone and receptionist services; categorizing incoming correspondence, publications, regulations, or directives; making travel arrangements; preparing time and attendance records; operating office automation equipment in an organization office setting. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Education The following education may be substituted for specialized experience at the NG-04: A master's or equivalent graduate degree that is directly related to the position being filled. OR LL.B. or J.D. degree that is directly related to the position being filled. OR Two full years of graduate level education that is directly related to the position being filled. OR A combination of experience and graduate education as described above that equates to one year of experience. The following education may be substituted for specialized experience at the NG-03: One full year of graduate level education that is directly related to the position being filled. OR A combination of experience and graduate education as described above that equates to one year of experience. A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information. Additional Information This position is covered by the Department of Defense Priority Placement Program. This position is part of the Warfare Centers Personnel Demonstration Project. The NG-03 pay band encompasses positions equivalent to GS-07 and GS-08. The NG-04 pay band encompasses positions equivalent to GS-09 and GS-10. The salary range shown in the announcement represents all of the positions within the band. Additional vacancies may be filled by this announcement. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/ictap/ Military Spouse Preference applicants will receive priority consideration at the Full Performance Level (FPL) and if determined to be Best Qualified at the FPL, and selected, must be placed at the FPL. A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position. Certain incentives (such as Recruitment, Relocation or Student Loan Repayment) may be authorized to eligible selectees. A relocation incentive is generally a single payment intended to offset some of the relocation costs experienced by the selectee. A relocation incentive may be authorized. Vacancies filled from this announcement may be filled at any grade level listed. If selected below the full performance level, you may be noncompetitively promoted to the next higher grade level after meeting all regulatory requirements, and upon the recommendation of management. Promotion is neither implied nor guaranteed.