Job Information
Brighton Memorial Library Office Clerk IV in Rochester, New York
Order#: NY1497780
Office Clerk IV
Eligibility The Full Time Office Clerk IV position is an entry level competitive clerical title. The qualifying candidate will be hired on a provisional basis and must test for the Office Clerk IV position and be reachable, per Monroe County Civil Service requirements. A high school diploma or high school equivalency is also required. Major Duties With supervision, performs the following duties in the librarys administration offices: Coordinates two Annual Campaign mailings, inputs donor data into Access database and provides support, reports, and follow up related to the librarys Annual Campaign Provides clerical support for the Executive Director including phone support, typing correspondence, creating simple financial reports, and other duties as assigned Attends monthly Library Board meetings and creates, prepares, and distributes monthly Library Board meeting minutes Provides ongoing maintenance of annual Library Board, Trustee orientation, and Library Board Presidents binders Receives, deposits, and posts daily library revenues as well as maintains existing revenue related Excel spreadsheets, with oversight by the Business Office Manager Processes part time payroll and paid leave requests, with oversight by the Business Office Manager Serves on committees as assigned, including the lead position for the annual volunteer and staff recognition awards dinner and annual staff training day Other duties as assigned by the Executive Director
Essential Skills and Abilities Required Proactive, timely consultation with the Executive Director, in person and via email Responsiveness to phone, email, and in person requests Confidentiality Ability to work neatly and accurately, with attention to detail Maintenance of strict timelines and deadlines Strong organizational and problem-solving skills Excellent math skills Ability to work independently and proactively Familiarity with Microsoft Office products including Excel, Word, and Access Ability to flex to unforeseen situations Ability to interact with staff, patrons, donors, Friends and Library Board members, as appropriate