Job Information
California Energy Commission Executive Assistant in Sacramento, California
Executive Assistant EXECUTIVE ASSISTANT
$4,461.00 - $5,583.00 per Month
Final Filing Date: 7/11/2024
Job Description and Duties
The California Energy Commission (CEC) seeks an exceptional individual to join the commissioners’ administrative support teams and assist with clerical and secretarial duties, including reviewing and screening correspondence; tracking assignments with an electronic log; independently preparing and tracking assignments sent to the California Natural Resources Agency and the Governor's Office; preparing materials (correspondence, confidential communications, reports, timesheets) for signature; scheduling conference calls and meetings, including reserving meeting rooms and sending calendar appointments (Outlook) to participants; arranging travel (Concur software) and preparing itineraries and travel expense claims (CalATERS); and duties consistent with the classification. This position receives lead direction from the commissioners’ administrative assistants and reports directly to the deputy executive director.
Minimum Qualifications (MQs): The MQs for this classification can be found at Executive Assistant (1728) - CalHR (https://www.calhr.ca.gov/state-hr-professionals/Pages/1728.aspx) . The documents you submit must highlight how you meet the MQs. If the MQs are not met, you will not be considered.
Hybrid and Telework Employees: Telework is available for employees who reside in California. You must relocate to California and provide your in-state address before your start date.
Please let us know how you heard about this position by taking a brief survey at CEC Recruitment Survey (https://www.surveymonkey.com/r/CECRecruitmentSurvey) .
You will find additional information about the job in the Duty Statement (https://www.CalCareers.ca.gov/CalHrPublic/FileDownload.aspx?aid=24036850&name=DutyStatementExec.Asst..pdf) .
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
EXECUTIVE ASSISTANT (https://hrnet.calhr.ca.gov/CalHRNet/SpecCrossReference.aspx?ClassID=1728)
Additional Documents
Job Application Package Checklist (http://calcareers.ca.gov/CalHrPublic/Jobs/JobApplicationPackageChecklist.aspx?JobControlId=439267)
Duty Statement
Position Details
Job Code #:
JC-439267
Position #(s):
535-150-1728-XXX
Working Title:
Executive Assistant
Classification:
EXECUTIVE ASSISTANT
$4,461.00 - $5,583.00 A
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Department Information
The California Energy Commission (CEC) was established by the Legislature in 1974 to address energy challenges in California. Today, the CEC is the state's primary energy policy and planning agency and is leading the state to a 100% clean energy future. Serving all Californians, the CEC embodies diversity, equity, and inclusion, and has taken an active and meaningful role in creating an environment that enables each employee to thrive. The CEC supports a hybrid workplace model with a workforce of office-based and remote-centered workers. The CEC operates under the umbrella of the California Natural Resources Agency and shares offices with the agency in a LEED Platinum Certified Building (https://resources.ca.gov/About-Us/our-new-headquarters) in downtown Sacramento. The California Energy Commission seeks an Executive Assistant in the Executive Office. If you enjoy providing critical support services at the executive leadership level, have an enthusiastic and professional demeanor, and are passionate about clean energy, apply today! The California Energy Commission plays a lead role in creating the energy system of the future, not just in California, but globally. This position is open to interested applicants who qualify. This can be a multi-step process. To be eligible to be hired: 1) Create an online CalCareers (https://www.calcareers.ca.gov/CalHRPublic/CreateNewAccount.aspx) account. For a tutorial on the state application process, visit California State Hiring Process Instructional Video Series – YouTube or contact Careers@energy.ca.gov . 2) Complete and pass the appropriate exam to be eligible to be hired for available positions. See information on Energy Commission Assessments and Exams (https://www.energy.ca.gov/careers/examsassessments) . 3) Click the link below for the class(es) you are applying to for the specific class assessment/exam information. You will need to follow the subsequent instructions to view the Examination Bulletin and to take the exam.
Exec Asst EXAM (https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=1711)
4) To apply for this position, submit an application package through your CalCareers account. An application package must include all items under the “Required Application Package Documents” section. Resumes will not be accepted in place of a State Examination and Employment Application (STD. 678). Applications must include “to” and “from” dates (month/day/year), time base (full-time/part-time/number of hours per week/month), and applicable civil service classifications.
Special Requirements
You must include the following if you are applying by mail or in person:
1) How you are eligible (list eligibility, transfer within state service, reinstatement, SROA/surplus, etc.) in the Explanations box on the first page of the STD. 678.
2) The Job Control # 439267 and the title of the position you are applying for in the Examination or Job Title box on the first page of the STD. 678.
3) Request for Personnel Action Number 150-664 in the Explanations box of the STD. 678.
4) Your original signature at the bottom of the first page of the STD. 678.
5) Include unofficial school transcripts with your application package if the position you are applying for has an educational requirement. You may be required to provide official transcripts if hired.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 7/11/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
California Energy Commission
Attn: RPA 150-664 | JC-439267
715 P Street, MS-3
Sacramento , CA 95814
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
California Energy Commission
RPA 150-664 | JC-439267
1516 9th Street, MS-3
Sacramento , CA 95814
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is optional. It may be included, but is not required.
Statement of Qualifications - Please see below for Statement of Qualifications information.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Experience creating and managing electronic office organizing systems, (MS Teams, Planner, Concur Travel, etc.).
Ability to focus on and pivot between task areas in a busy environment.
Ability to gather data from multiple sources to create a complete work product. Example: Using notes from a meeting, a phone conversation, and an email to book travel for a meeting; or using training records, notes from meetings, and a procedure manual to create a monthly report.
Benefits
Benefit information can be found on the CalHR (https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx) website and the CalPERS (https://www.calpers.ca.gov/) website.
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Human Resources Contact: Personnel Office (916) 654-4309 personnelservices@energy.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact: Carousel Gore (916) 661-8122 Carousel.Gore@energy.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Statement of Qualifications
Create an SOQ that answers the three questions below. The SOQ is to be less than two pages, single-spaced, in 12-point font. Applicants who do not submit an SOQ will be disqualified . Visit How to Write a Statement of Qualifications (https://www.dgs.ca.gov/OHR/Careers/5How-to-Write-a-Statement-of-Qualifications?search=how%20to%20write%20a%20Statement%20of%20qualification) for instructions.
How do you meet the “Desirable Qualifications” described above?
What experience do you have in arranging complex domestic and international travel itineraries with components such as meetings, speaking engagements, and special events?
Are you comfortable working for more than one “boss”? Describe a situation where you received direction from more than one supervisor/manager.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.