Job Information
University of Utah Academic Advising Coordinator (Multiple Positions Available) in Salt Lake City, Utah
Details
Open Date 05/17/2024
Requisition Number PRN38577B
Job Title Academic Advising Coordinator
Working Title Academic Advising Coordinator (Multiple Positions Available)
Job Grade E
FLSA Code Professional
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
- Monday through Friday, 8am – 5pm, or as arranged
VP Area Academic Affairs
Department 00301 - Academic Advising Center
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $57,000/yr. - $62,000/yr. DOE
Close Date
Open Until Filled Yes
Job Summary
The University of Utah is the flagship institution of higher learning in the state of Utah and offers over 100 undergraduate degrees. At the U, the Academic Advising Center ( AAC ) promotes a transformative undergraduate experience by advocating for and empowering undergraduate students as they explore, develop, and take responsibility for achieving their academic goals. We serve as the academic home for exploring students—those exploring majors, professional paths, or tools for success.
We are seeking three individuals to join our Orientation & Outreach Advising and Milestone Advising Programs as academic advising coordinators. These individuals would lead the coordination of outreach programming, contributions to first-year and transfer student orientations, early college student support, and our campus-wide Milestone Advising Program.
The Orientation and Outreach Advising Program provides high quality advising to ensure both newly admitted and prospective students feel encouraged by the thought of what college can be, motivated to begin exploring majors early, and empowered to make informed decisions. Our teams’ advisors present about academic advising to all newly admitted students, both first-year and transfer, and we aim for every student to start their college journey with a positive advising experience and vision of the university as a place of possibility. We are a collaborative and dynamic team, looking to hire two individuals who are committed to college access, energized by working with students and their supporters, and passionate about coordinating programming that supports new students as they identify pathways for personal and academic exploration.
Milestone Advising is a campus-wide advising program administered through the Academic Advising Center and housed within the Major Exploration Program. At certain milestones in each student’s academic career, they are required to meet with their academic advisor. This individual plays a key role in coordinating campus-wide consistent communications to students and the advising community and in collaborating with colleges to ensure students know when and how to access academic advising. We are looking for an individual who cares deeply about all students’ access to quality advising, thinks creatively about providing tailored, holistic supports to students, and incorporates a data-informed approach to promote timely interventions and conversations with students.
Like all members of the Academic Advising Center team, these positions will assist the university in promoting a climate of respect and belonging that cultivates and sustains transformative spaces of possibility where people feel safe, valued, welcomed, and respects all students in their quest for individual success through degree programs, certificates, majors, etc.
In addition to program coordination, these individuals will advise students from all backgrounds in areas such as academic standards, major exploration, degree completion, new student orientation advising, policies and procedures, general education, and baccalaureate degree requirements.
Staff in the Academic Advising Center have hybrid schedules, with the option of working 2 days virtually each week. Learn more about the Academic Advising Center at www.advising.utah.edu. Questions about the position should be directed to Ashley Glenn , aglenn@advising.utah.edu.
Priority review begins 6/6/24
Responsibilities
Orientation & Outreach Responsibilities:
Coordinate outreach activities for prospective students (examples include Admissions events, high school conferences for student organizations, campus visits offered by programs such as TRIO )
Collaborate with campus partners—Admissions, Orientation & Transition, Early College Programs, Early Contact Program, Transfer Student Success, and other University organizations—to provide guidance and resources for prospective and newly admitted students
Serve on the Campus Recruitment Committee or College Coordinator Committee, to represent the needs of Academic Advising Center and the student populations we serve
Represent campus-wide advising when presenting to students/supporters about college preparedness and access, prior earned credits, major exploration, and general advising topics
Coordinate campus-wide training and workshops for supporters of prospective and newly admitted students, including high school counselors, admissions counselors, and student leaders
Work with Orientation and Outreach Advising team to develop proactive, inclusive, and welcoming advising strategies
Coordinate teams to deliver new student orientation advising, for both first-year and transfer students
Coordinate teams to deliver various off-campus outreach and advising activities
Track student interactions, form newly admitted student groups, and develop communication campaigns in NavigateU
Assist in evaluation of data and assessment in determining program goals and enhancements
Advise undergraduate students from diverse backgrounds in areas including academic standards, major exploration and decision-making, degree completion, new student orientation advising, prior earned credits, policies and procedures, general education
Other duties as assigned which may include advising special populations, class presentations, assessment, internal and external committees
Milestone Advising Program ( MAP ) Responsibilities:
Assist in the direction and delivery of the Milestone Advising Program, with emphasis on expansion of outreach to exploratory/discovery students
Coordinate campus-wide training, assessment, and programming for Milestone Advising
Chair campus-wide committee to develop programming for students related to the Milestone Advising Program
Work with AAC partners to develop technology, communications, and strategies associated with proactive advising services for exploratory students
Develop and coordinate marketing materials and trainings for the Milestone Advising Program
May lead proactive advising initiatives designed to support academic success of defined student groups.
Work with AAC staff to develop and prepare advising materials for students and staff
Assess program effectiveness to inform program changes and enhancements
Advise undergraduate students from diverse backgrounds in areas including academic standards, major exploration and decision-making, degree completion, new student orientation advising, prior earned credits, policies and procedures, general education
Other duties as assigned which may include advising special populations, class presentations, assessment, internal and external committees
Minimum Qualifications
Bachelor’s degree or equivalency (one year of education can be substituted for two years of related work experience).
4 years of direct academic advising experience.
Demonstrated human relations and effective communication skills
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Advising, coaching, orientation, or admissions experience within higher education
Experience with presenting and preparing communications
Type Benefited Staff
Special Instructions Summary
Please include, in your cover letter, your views on the relationship between academic advising and envisioning universities as a places of possibility.
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.