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Are you looking to enter the rewarding world of public service? The Utah Division of Corporations and Commercial Code is seeking a professional,organized,and hardworking individual for the position of Administrative Assistant to the Division Director. If you re looking to be a part of a dedicated team that serves the public and the business community,this will be a great fit for you!

**This position is NOT eligible for telework,and is required to be in the office Monday - Friday 8am to 5pm.

PRINCIPAL DUTIES:

In this position,you will be the Administrative Assistant for the Division of Corporations and Commercial Code. You will provide direct support to the Division s Director and all of the staff. Duties will include,but are not limited to the following:

• Maintaining the Division Director s calendar,including scheduling and assisting with meetings.
• Maintaining the division s financial records,paying bills,ordering supplies,tracking inventory,providing budget summaries,and reviewing expenditures.
• Preparing agendas and minutes for meetings.
• Making travel arrangements for division staff,handling reimbursement of travel expenses,and keeping staff in compliance with travel policies.
• Managing equipment maintenance,and working with suppliers and vendors.
• Setting up new hires (onboarding); working with the Division of Human Resource Management (DHRM) and the Division of Technology Services (DTS).
• Carrying out policies related to purchasing.
• Managing the Division Director s archiving. 
• Maintaining a working knowledge of all division and Department of Commerce policies.
• Managing the division s parking inventory and schedule.
• Coordinating the reporting of productivity metrics by the division s management team.
• Serving as a point of contact for the Executive Assistant to the Executive Director of the Department of Commerce and other divisions administrative personnel.
• Screening access to the Division Director.
• Notarizing certified document orders for the division.
• Tracking legislation.
• Ot her duties as assigned.

THE IDEAL CANDIDATE:

Our model candidate will have:

• Strong organizational skills.
• Excellent customer service and communication skills.
• Prior experience working in a legal environment.
• Proper discretion and trustworthiness.
• The ability to adapt to what is needed to be successful.
• A strong work ethic,high standards,and attention to detail.
• The ability to work with Word,Excel,and Google.
• The ability to be resourceful.
• The ability to deal with challenging situations

PREFERENCES

Preferences may be given to applicants with the following:

• Paralegal certification or legal environment experience.
• Accounting education,training,or experience.
• Prior office/clerical experience,ideally as an administrative assistant or similar position.
• Utah Notary Public certification ,or willingness to obtain after employment.

WHY YOU SHOULD JOIN OUR TEAM

The Division of Corporations and Commercial Code advances an orderly marketplace in Utah by facilitating corporate and commercial code filings. Our staff interacts with Utah s business community each day,and keeps business moving forward in Utah. This position will provide you with the opportunity to work with a wonderful team of dedicated professionals while learning the ins and outs of business formation and registration. For more information about our division,please visit 

our website

. This position is also eligible for a rich benefits package,generous paid time off,and great work-life balance. You can learn more about offered benefits 

here

. 

AGENCY

The Utah Department of Commerce is the licensing and registration agency for Utah s professional and business community. Commerce s mission is strengthening trust in Utah s commercial activities. Commerce does this through re ulation,enforcement,and education. Commerce has eight divisions,representing various economic industries. You can learn more about the agency by visiting the Commerce website.

BENEFITS

• Health Insurance - Public Employee Health Program (PEHP):
  • 3 medical plan options. Choose a Traditional or High Deductible Health Plan. There is an Opt-Out Cash Benefit option for those that have other medical insurance coverage.
  • 5 dental plan options,with an Opt-Out Cash Benefit option for those that have other dental insurance coverage.
  • 4 vision plan options under EyeMed or OptiCare
• Retirement - Utah Retirement Systems (URS):
  • Employees who have any service credit with an employer covered by the Utah Retirement Systems prior to 7/1/2011 are in the Tier I Public Employees System.
  • Employees hired on or after 7/1/2011 and who have never been in the URS retirement system have two options for retirement in the Tier II System. 
    • Tier 2 Hybrid Retirement System. Employer contributes an amount equal to 10% of your salary between both plans (pension and 401(k))
    • Tier 2 Defined Contribution Plan. Employer contributes an amount equal to 10% of your salary to a 401(k) plan only.  
  • Employer contributions to your 401(k) are vested after four years.
• Paid Time Off:
  • Annual leave and sick leave are accrued at 4 hours per pay period each (4 hours annual,4 hours sick).
  • Annual leave amounts increase with years of service. 
  • We have 12 paid holidays.