Job Information
University of Utah Faculty Affairs Manager in Salt Lake City, Utah
Details
Open Date 06/13/2024
Requisition Number PRN38894B
Job Title Manager, Administrative
Working Title Faculty Affairs Manager
Job Grade E
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
VP Area U of U Health - Academics
Department 00958 - DFPM-Administration
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $56,000 - $70,000
Close Date
Open Until Filled Yes
Job Summary
This position will be part of the DFPM Faculty Affairs and Providers Relations Team within Central Administration in the Department of Family & Preventive Medicine.
Department faculty, providers, and faculty adjuncts rely on this position to manage all academic matters and governance issues as they relate to the Department’s position within the School of Medicine and the University.
Candidates for this position should have demonstrate strong teamworking abilities, good organization skills, a high level of attention to detail, and excellent communication skills.
Responsibilities
Monitors and coordinates the formal review process for tenure-track faculty in connection with retention, promotion and tenure actions, and provides guidance to committees and individuals working with RPT and formal review processes. Serves as support for the Department of Family & Preventive Medicine “Department Advisory Committee” ( DAC )
Monitors and coordinates the formal review process for auxiliary-track faculty in connection with reappointment and promotion actions, and provides guidance to committees and individuals working with formal reappointment processes. Serves as support for the Department of Family & Preventive Medicine Appointments Advisory Committee.
Plans and organizes activities surrounding faculty recruitment and onboarding to conform to University, Department and EEO guidelines. Works with Search Committee(s) and arranges on-campus interviews/visits. Responsible for planning agendas, meetings, luncheons, hotels, and flights and other transportation. Uses the PeopleAdmin online recruiting program to post faculty positions and hire new faculty.
Manages/Generates Contracts or Letters of Agreement for joint hires with other University entities. Coordinates the formal process for all new faculty appointments. Serves as support for the Department Level Search process meetings.
Receives, interprets and processes necessary information related to all faculty personnel actions, provides information and guidance, and serves as a resource to the Chair/Chief and faculty on matters of Department and University faculty-related policy. Ensures that faculty personnel actions conform to policy.
Coordinates faculty elections, as appropriate, for faculty service on Department and University committees and councils. Maintains record of faculty participation on such committees.
Administers formal processes for faculty resignations, retirements, requests for sabbatical leaves, and emeritus status.
Supports provider recruitment, hiring, credentialing, and onboarding for clinician hires across the Department.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree in a related area or equivalency (one year of education can be substituted for two years of related work experience). Four years of progressively more responsible management experience. Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Completion of provided supervisory training within one year of employment may be required.
Master’s degree in a related area may be preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.