Job Information
Salt Lake County Office Manager - Open Until Filled in SALT LAKE CITY, Utah
Job Description
Salt Lake County… A career with a purpose in the community you love!
Salt Lake County invites you to explore our exciting career opportunities. We seek highly enthusiastic individuals to enrich our County with your experience and talent. If you enjoy working in a team environment that is committed to changing the lives of its community, please keep reading.
What it is like to work here:
At Salt Lake County our culture is woven into all aspects of our work and our employees’ lives, from the way we treat each other to the way we support the community. To promote and foster a fun and healthy work environment, we appreciate employees through great benefits, a healthy work life balance and room to grow and develop.
Surround yourself with:
Peers who are motivated to make a difference in the lives of those we serve. We serve Salt Lake County and envision a safe and beautiful place for all to live work and have fun. Salt Lake County is about connecting people and championing our community. Community is more than a place… it’s our heart and service that bring us together.
We encourage work-life balance:
Working for Salt Lake County is more than just a paycheck. A career with us includes several benefits and perks. We support our employees with 12 Holidays, up to 24 vacation days, 12 sick days and one personal day every year.
Additional Benefits include:
Retirement options for hybrid pension/401(k) or 401(k) only with a 10% contribution
Medical coverage including a 100% county paid premium option-Dental and Vision coverage including coverage for adult designees
Health Savings account with a County contribution up to $1200/year, Flexible Spending Account
100% county-paid Long-Term Disability and Short-Term Disability option
Professional Development
Plus: Onsite medical clinic, childcare and gym, hospital insurance, pet insurance, auto and home insurance, and discounts at County facilities.
JOB SUMMARY
Provides administrative support for the Division. Performs Division's human resources and payroll functions. Supervises assigned staff and serves as the Division’s records manager.
MINIMUM QUALIFICATIONS
Five (5) years of closely related experience, of which one (1) year must have been supervisory; OR an equivalent combination of related education and experience. Education may not be substituted for the required supervisory experience.
Bachelor’s degree in business administration, Human Resources Management or other related field is preferred.
A valid Driver’s License issued by the State of Utah may be required to operate a vehicle.
Due to the nature of this position, the successful applicant must pass a required pre-employment background check and subsequent mandatory background checks in accordance with current County Human Resources policy requirements.
ESSENTIAL FUNCTIONS
Coordinates human resources functions, recruiting and hiring processes, assists with interviewing and selection and background (BCI) check.
Provide salary recommendations and work with HR Business Partner for new candidates.
Receives and processes agency personnel action forms.
Ensures all new hire paperwork is completed in compliance with County, State, and Federal requirements. May conduct periodic audits and adjusts processes and procedures.
Supervises assigned staff, which includes hiring, orienting, training, assigning, and reviewing work performance, annual work performance appraisals, and discipline.
Serves as Division contact with County Human Resources.
Provides direction and process support to managers and employees regarding personnel actions, job classification, worker’s compensation, benefit enrollment, discipline, and payroll.
Prepares and processes payroll with assistance from managers; answers payroll questions and provides training, instruction, and assistance to staff in payroll procedures and check distribution.
Manages and reconciles timekeeping systems (TimeClockPlus & PeopleSoft HCM).
Reviews and approves cashiers’ balance sheet reports, voided tickets and weigh backs at the end of each shift. Track daily over/short.
Manages scale house schedule to ensure adequate coverage. Performs cashiering functions as needed.
Manages scale house operations and ensure that the scales, computers, equipment, software are working optimally.
Custodian of the change fund and tracks change fund activities in the funds transfer ledger.
Processes cash and credit account applications. Maintains and organizes customer records, including but not limited to WW account information and bond records.
Reviews and maintains vehicle records to ensure tare weights, accounts, license plates and default material codes are accurate.
Develops standard operating procedures regarding Division internal administration, record keeping/archiving, GRAMA, and confidentiality; monitors for compliance
Acts as a backup to office staff.
Complete the PCI survey annually and provide documents requested by auditors.
KNOWLEDGE, SKILLS AND ABILITIES (KSA)
Knowledge of:
Principles of personnel and office management
Supervisory techniques
Advanced word processing and spreadsheet software applications
Record and report preparation, maintenance, archiving, and filing
Computer software related to job-specific duties
Payroll practices
Office operations and support functions
Professional telephone and customer service etiquette
Record keeping principles and practices
OSHA standards and regulations
Effective planning and decision making techniques
Abilities to:
Perform office and records management
Perform general accounting tasks
Interpret and apply complex rules, regulations, policies, and procedures
Establish and maintain effective inter/intra-Division relations
Develop policy, standard operating procedures, and training
Work both independently and in a team environment
Supervise and mentor staff4
Communicate effectively both verbally and in writing
Exercise discretion and confidentiality
Organize workloads and prioritize tasks to adhere to deadlines
Follow verbal and written procedures and instructions
Operate standard office equipment
Additional Information
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
Work duties are typically performed in a general office setting. Occasional work at the scale house with dust, noise and vehicle fumes.
IMPORTANT INFORMATION REGARDING THIS POSITION
Working on Saturday and some holidays are mandatory with a 9:00-5:30 schedule. Must be able to perform cashiering functions as needed.
Job LocationsUS-UT-SALT LAKE CITY
Requisition ID2024-37000
of Openings1
Requisition Post Information* : Posted Date3 days ago(7/3/2024 6:49 PM)
SLCO Department (Portal Searching)Landfill
Location : LocationUS-UT-SALT LAKE CITY
Location : Address6030 W 1300 S
Location : Postal Code84104-5302
Position Type (Portal Searching)Regular Full-Time (Merit)
Requisition Post Information* : Post End Date8/5/2024
Grade14
Posted Min$50,267/Yr.
Posted Max$75,403/Yr.