Enable America Jobs

Description We are looking for an Executive Assistant to join our team based in San Francisco, California. In this role, you will provide comprehensive support to our CEO, taking on a range of responsibilities including meeting coordination, document management, and general administrative tasks. This position offers a contract to permanent employment opportunity and will require you to work standard West Coast hours.

Responsibilities

• Provide high-level administrative support to the CEO, ensuring smooth daily operations.

• Manage the CEO's calendar meticulously, taking into account travel time and location logistics for conferences and meetings to prevent late arrivals or missed appointments.

• Take accurate meeting notes in real-time during conference calls and meetings, capturing all essential details and action items.

• Exhibit strong communication skills to ensure effective follow-up on tasks and projects.

• Prepare and edit word documents, ensuring accuracy and professionalism in all written communication.

• Coordinate travel arrangements, including transport and accommodation, ensuring all arrangements are in line with the CEO's schedule.

• Develop and manage PowerPoint presentations, ensuring they are well-structured and visually appealing.

• Utilize Office Suite and other software such as Cisco Webex Meetings, Concur, CRM, and About Time, demonstrating tech-savviness.

• Maintain accurate records and manage data input in Excel, demonstrating strong attention to detail.

• Undertake research on companies and individuals for conference work, exhibiting strong analytical skills.

• Support other team members with various projects as needed, demonstrating the ability to multitask effectively. Requirements • Possess a minimum of 7 years of experience in an Executive Assistant role or similar capacity.

• Proficient in using Cisco Webex Meetings for coordinating and managing virtual meetings.

• Demonstrated ability to use Concur for travel and expense management.

• Experience in using CRM software to manage customer relationships and interactions.

• Knowledge of About Time software for efficient time tracking and management.

• Skilled in Calendar Management across various platforms including Google Calendar, and capable of maintaining and managing multiple calendars.

• Excellent communication skills, both written and verbal, for effective correspondence and conference calls.

• Prior experience in managing correspondence at an executive level.

• Proficiency in Office Suite, particularly PowerPoint for creating effective presentations.

• Previous administrative experience in a fast-paced, dynamic environment.

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .