Job Information
ASM Global Receptionist in San Juan, Puerto Rico
ASM Global, the world's leading venue management and Services Company, has an immediate opening for the position of Receptionist at the Puerto Rico Convention Center. This position is responsible for assisting customers, clients, events staff, tenants, employees, and the general public by operating a multi-line telephone system to answer incoming calls, providing information, and delivering any other customer service needed, by performing the following duties Also is responsible for the Reception area, the welcoming of the Administration Offices visitors, distributing correspondence and ordering supplies.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
Retrieves messages from voice mail and forwards to appropriate personnel. Returns calls as needed.
Maintains reservation calendar for Conference Rooms
Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
Answers questions about organization, events and provides callers with address, directions, information about events at the facility and other information.
Welcomes on-site visitors, determines nature of business, announces visitors to appropriate personnel, directs visitors as needed.
Receives, sorts, and routes mail, and maintains and routes publications.
Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
Responsible for Office supplies purchasing, inventory and distribution. Maintains Copy Room organized with with office materials.
Assist the Administration Department in various tasks and projects.
Performs other clerical duties as needed.
Manages and maintains conference and board room.
Performs other clerical duties as assigned, such as filing, typing, photocopying, and collating.
QUALIFICATIONS
Professional with excellent organizational, written and oral communication skills.
A minimum education level of: Associate Degree or equivalent in experience working with similar task
A minimum of 1 year of related work experience
Outstanding organizational skills
Diligent with great attention to detail
Ability to work unsupervised and to function both independently and as a team member
Demonstrates a high level of professionalism with high enthusiasm and team oriented
Demonstrated ability to learn new software programs
Proficient with Microsoft Office Suite.
Ability to work weekends as needed.
Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people.
Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.