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Subcontract Administrator Job Description

Empirical Systems Aerospace, Inc. is seeking a detail-oriented Subcontract Administrator to work across our project teams. ESAero is a growing aerospace company in the San Luis Obispo area and provides various services which include but are not limited to: rapid system development, on-demand niche engineering, hands-on development/testing, and small UAS aerospace system manufacturing.

**This position is fully on-site at Empirical Systems Aerospace in San Luis Obispo, CA

Essential Duties and Responsibilities

The Subcontract Administrator will create and review industry subcontract agreements. The duties will include negotiating terms and conditions with each party, analyzing potential risks involved with subcontract clauses, helping vendors, employees and leadership better understand and comply with the requirements. The Subcontract Administrator will manage the process for contractual documents proceeding efficiently through review and approval processes with the goal of maximizing financial and operational performance and minimizing risk.

• Review and/or prepare subcontracts, contracts, agreements, amendments, change orders, business proposals, non-disclosure agreements, rental agreements and other contractual documents.

• Take sufficient steps to identify project risks

• Liaise with and support the Project Managers to ensure the project is executed in compliance with terms and conditions

• Participate in the development of new business proposals, ensuring compliance with terms and conditions.

• Ensure compliance with the company’s policies, standards, and procedures

• Prepare and review subcontracts in cooperation with Supply Chain and Procurement, insuring flow down of requirements

• Prepare monthly project reports and make presentations at meetings

• Support negotiations of claims, manage contractual changes and resolve disputes or conflict resolution with Contractors and Customers

• Assess and prepare claims from suppliers

• Manage contract closeout procedures

• Confer with counsel and leadership on items out of the ordinary or carrying significant risk

• Support supply chain in supplier and vendor certification and compliance

• Assist in debriefings, resolving disputes, claims, litigation and settlements

• Ensure completeness of contract files and records

  Required Qualifications

• BA/BS degree in contract management, business management, procurement, law or a related field preferred

• A minimum of 5 years’ experience in any combination of the following areas: contracts, subcontracts or purchasing.

• US Citizenship Required

• Demonstrated experience in Project Subcontract Administration required

• Ability to read, analyze, and interpret contractual and legal documents, financial reports and technical documents

• Excellent verbal and written communication skills

• Must possess excellent organizational skills, problem solving, and decision-making skills.

• A working knowledge of federal government procurement procedures

• Good understanding of Federal Acquisition Regulations, industrial standard operating procedures (SOPs) and occupational, industrial regulations and law

• Ability to maintain integrity and confidentiality while working with purchasing information and other pertinent sensitive information.

• Excellent computer skills is a must, including a variety of software applications; tracking/scheduling software and Microsoft Products

• Time management, organization, and problem-solving skills

• Detail oriented

  Desirable Qualifications and Skills

• Certified Professional Contract Manager (CPCM) certification desired

• Knowledge of operations, program management, project management, product development, and procurement desired

• Expertise working with cross-functional teams

• Experience in aerospace preferred

• Preferred familiar with ISO9001/AS9100

• Advanced understanding of purchasing and supply chain procedures

  Standard Benefits

• Health: Health/Dental/Vision

• PTO

• Retirement: 401k

• Casual dress code, Free snacks

• Amazing location to live, work, and play

  ESAero is an equal opportunity employer.

  Must present proof of authorization to work in the United States

  Must be able to pass background check

  Hiring Range: $75,000-$95,000 annual salary

   

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