Job Information
Texas State University Administrative Budget Specialist in San Marcos, Texas
Posting Information
Posting Number2024747
Posting/Functional TitleAdministrative Budget Specialist
University Pay Plan TitleAdministrative Budget Specialist
LocationSan Marcos
DepartmentBudgeting and Financial Analysis
Recruitment TypeOpen to All
Job TypeFull-Time
Funding SourcePermanent
Monthly Salary$3,776.41
Job CategoryNon-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
Ability to communicate effectively, both verbally and in writing, with a variety of personnel at all levels of the organization.
Experience in Microsoft Office, including but not limited to Excel.
Experience with balancing and reconciling, calculating variances and percentages.
Ability to research budget variances and provide solutions to key stakeholders.
Skill in providing excellent customer service.
Preferred Qualifications
Experience in higher education budgeting processes and procedures.
Knowledge of governmental fund accounting.
Knowledge of basic budgeting principles.
Experience with SAP .
Ability to work with large data sets in Excel using advanced spreadsheet skills.
Bachelor’s degree in related field.
Ability to work under general supervision, learn quickly, multi-task and prioritize workload and readjust as needed.
Job Description
The Office of Budget and Financial Analysis is seeking a dynamic candidate to provide administrative budget support for the Budget Office, serving both the campus and the senior leadership team. This is an entry level position with a primary focus on performing daily operational budgeting transactions, supporting budget processes, and assisting customers with budget variances. This position will be expected to provide excellent customer service to campus users by providing satisfactory solutions to their concerns in a timely manner. Furthermore, budget office personnel work collaboratively with other financial offices on campus to assist with all aspects of processing financial transactions as they relate to budget for the university. In addition, this position will assist with the creation of master data elements as requested to support the account structure within the university’s ERP system.
This is an excellent position for a recent graduate or early-career professional looking to start their career in finance and budgeting. The ideal candidate will be highly motivated, have strong analytical skills with attention to detail, proficiency in Microsoft Excel and other financial software, and good organizational abilities.
Job Duties
Assist with the triage of Budget Office inbox, assess the request, and take action by routing to correct team member, seeking proper approvals, or taking corrective action depending on the customer request.
Process basic budget functions, including SAP testing, creating budget addresses, daily review of departmental budget adjustments, daily RIB processing, uses of reserves, and estimated income.
Provide research and resolutions for departmental over budgets/budget hard stops including support for back-office processors.
Assist with the creation of process documentation for budget.
Assist with the creation of forms and resources requested to better assist customers or improve current processes.
Work collaboratively in a team environment to assist budget managers on a variety of issues as they relate to budget variances including HR actions, expense processing, budget policy, procedure, and allowable usage of their funding.
Assist in preparation of the annual budget by updating the budget system, running queries, preparing spreadsheets and other documentation.
Assist lead trainer with training in one-on-one, small group, and large group settings for campus budget managers and their assigned budgetary assistants. This may be done via on-line ZOOM /Teams meetings, via phone, in person, or in classroom computer labs.
Assist with the creation and maintenance of master data elements and tables for FI and FM modules using appropriate SAP transactions.
Perform other duties as assigned.
Additional Information to Applicants
This is not a remote work position.
Job Open Date09/05/2024
Job Close Date (posting closes at midnight)09/20/2024
Open Until FilledNo
Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start8:00AM
Normal Work Hours End5:00PM
Posting NoticesYou will be required to electronically attach a resume, cover letter, and list of references to your application.
Legal and Required Notices
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.
Quick Linkhttps://jobs.hr.txstate.edu/postings/49216
Applicant Document