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Summary This position is part of the Air Force Elements, U.S. Transportation Command. The incumbent will be responsible for serving as an Executive Support Specialist for the Director of Operations (J3) and the Senior Executive Service (SES) Deputy Director. Responsibilities As a EXECUTIVE SUPPORT SPECIALIST at the GS-0301-11 some of your typical work assignments may include: Assist the director/deputy in coordinating with the directorate staff, command staff, and component commands to facilitate the formulation of plans, objectives, policies, and procedures to ensure implementation of directorate initiatives. Initiates, plans, and studies management issues, including overall directorate achievements with regards to the director's/deputy's initiatives. Manages and supports directorate for meetings, briefings, travel, and directorate-wide events to include, preparing meeting or event materials; tracking, collating, and responding to information requests; maintains and updates personnel rosters and emergency contact information; and performing special projects at leadership direction; synthesizing information and preparing reports for data-driven decision-making. Plans and organizes change of command, retirement, promotion, decoration ceremonies, hosted social events, distinguished visitors, ambassadorial visits, CAPSTONE, General Officer orientations course, and APEX, Senior Executive Service orientation course visits, etc. Coordinates with directorate staff, host agency, embassy teams and other entities as required in the preparation of appropriate materials in support of directorate and command's mission. Develop s and compiles the directorate 's budget. Manages the directorate's budget execution, identifies trends, and makes adjustments as required. Manages all aspects of travel preparation to ensure all areas are covered based on comprehensive understanding of the Director's goals, as well as foreign government sensitivities and issues; summarizes this information for use by the Director and the travel team. Requirements Conditions of Employment Qualifications You may qualify at the GS-11, if you fulfill the following qualifications: A. One year of specialized experience equivalent to the GS-9 grade level in the Federal service: Facilitating the formulation of plans, objectives, policies, and procedures to ensure implementation of directorate initiatives. Providing executive and administrative support to facilitate the smooth operation of a directorate. Planning, organizing, and executing directorate-hosted events and activities. Planning, coordinating, and integrating travel for worldwide official visits. OR B. You have a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related; OR C. You have some specialized experience as described in A, but less than one year; and you have more than one year but less than two years of education as described in B. You have computed the percentage of the requirements that you meet, and the total is at least 100%. (To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education beyond the first year by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify.) Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts or other documentation to support your educational claims. All materials must be submitted by the closing date of the announcement. GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours that your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study. FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: Foreign Education Additional Information Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, the veteran must be a preference eligible or a veteran separated after 3 years or more of continuous active service performed under honorable conditions. Interagency Career Transition Assistance Programs: This program applies to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet ICTAP eligibility criteria; 2) be rated well-qualified for the position; Well qualified is defined as possessing the type and quality of experience that exceeds the positions minimum qualifications. and 3) submit the appropriate documentation to support your ICTAP eligibility. For more information: https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. COVID19 - To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply. Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine. Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements: Persons with Disabilities - Schedule A Special Hiring Authority for Veterans Special Hiring Authority for Certain Military Spouses Other Special Appointment Authorities - Subpart F Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/register/) The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision. NOTE: Declining to be interviewed or failure to report for a scheduled interview will be considered as a declination for further consideration for employment against this vacancy. Selective Service Requirement: Please visit http://www.sss.gov for more information. For more information, please visit https://www.dla.mil/Portals/104/Documents/Careers/downloads/DoDGenAppInfo%2012-1-2020.pdf?ver=ECNbdsHtGilTd3OENN4A0Q%3d%3d Other Notes: Re-employed Annuitant: This position does not meet criteria for re-employed annuitant. The DoD criteria for hiring Re-employed Annuitants can be found at: https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/1400.25-V300.pdf Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level).