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Description We are seeking a Facilities Assistant to join our team in Seattle, Washington. In this role, you will provide support to various operational activities such as maintenance, accounting, and vendor oversight. You will also be tasked with maintaining client relationships and ensuring service levels are achieved. This role offers a short term contract employment opportunity.

Responsibilities:

• Serve as a single point of contact for client retail or office sites

• Promote an environment of teamwork, cooperation, and performance excellence

• Conduct daily walkthroughs to ensure a clean and organized office

• Respond to work orders in a timely manner, ensuring compliance with key performance indicators

• Identify opportunities for improved operation and service excellence, making relevant recommendations

• Schedule and manage repairs and maintenance, tracking them to completion

• Provide information and direction to vendors, facilities staff, and other service providers as required to ensure excellent coordination and execution of work

• Assist in the procurement of vendors and services as required

• Complete room setup and take down of furniture and audio/visual equipment for meetings, training, and special events

• Maintain and propose emergency response plans including evacuation, implementation of after-hours emergency response, and environmental health and safety

• Update and maintain accurate records and official documentation for the site/s

• Assist with the annual budgeting and quarterly forecasting processes for assigned site/s

• Seek ways to constantly reduce costs and improve operational standards.

Skills:

• Knowledge of CMMS

• Management System

• Proficiency in Microsoft Excel, Microsoft Office Suites, Microsoft Outlook

• Experience with About Time

• Familiarity with Conference Rooms

• Construction knowledge

• Strong Customer Service skills

• Excellent Documentation skills

• Ability to Coordinate Logistics

• Experience in Managing Vendor Relationships

• Experience in Location Set Up. Requirements • Proficiency in using CMMS (Computerized Maintenance Management System).

• Experience in facilities management or related field.

• Advanced knowledge of Microsoft Office Suites including Microsoft Excel and Microsoft Outlook.

• Familiarity with 'About Time' project management software.

• Experience in coordinating logistics and setting up locations for various events.

• Ability to manage vendor relationships effectively.

• Strong customer service skills.

• Basic understanding of construction principles.

• Excellent documentation skills, both written and digital.

• Experience in managing conference rooms or similar facilities.

• Demonstrated ability to provide top-notch customer service.

• Ability to handle multiple tasks and prioritize effectively.

• Strong organizational skills and attention to detail.

• Excellent verbal and written communication skills.

• Ability to work independently and as part of a team.

• Flexibility to adapt to changing demands and schedules.

• Ability to maintain confidentiality and demonstrate professionalism at all times.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .