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Summary Reclamation is seeking a career professional looking for an opportunity to capitalize on their expertise as a Secretary (Office Automation). You can make a difference in the West by assisting in meeting increasing water demands while protecting the environment. Duty Location: Shasta, California Responsibilities Serves as the secretary to the Area Manager and provides administrative support to the Division Chiefs and administrative staff of the Northern California Area Office (NCAO). Actively participates in the management of the office by relieving the Area Manager, Division Chiefs, and others of administrative and miscellaneous duties. -Arranges, attends and serves as a recorder at executive meetings and conferences. -Monitors meetings and conferences to identify and summarize decisions and commitments, and follow-up on action items with participants or support personnel. Assembles background material for agenda items and informs participants of topics to be discussed. -Attends Regional Management Team (RMT) secretarial meetings and California Great Basin Administrative Support Council meetings. -Provides input to the Reclamation Handbook and instructs the subordinate clerical staff throughout NCAO on matters concerning congressional inquiries, directives, reports, correspondence, and telephone procedures. -Prepares correspondence and reports from notes taken during meetings and consultations with Area Manager and Management Team. -Composes replies for the Area Manager regarding general inquiries on such matters as confirmation of appointments; dates and arrangements for visiting groups; meetings; conferences; letters of appreciation; thank you notes; and correspondence of a personal or non-technical nature. Requests material from official or working files for use in the preparation of correspondence or reports. -Reviews correspondence for Area Manager's signature for grammar, construction, format, attachments/enclosures, and conformance with Reclamation's Correspondence Handbook. -Collaborates with Administrative Officer on information flow and special activities affecting total organization. Maintains Area Manager's personal technical library and working files. -Receives and screens telephone calls and visitors. Furnishes desired information or directs caller to appropriate staff member for action, taking into consideration the Area Manager's interests and desires. -Coordinates and maintains automated calendars and schedules appointments for the Area Manager. Requirements Conditions of Employment You must be a U.S. Citizen or U.S. National. You must be suitable for federal employment, determined by a background investigation. You must submit a resume and supporting documentation (see Required Documents). You must submit eligibility documents for veterans consideration (see Required Documents). You must meet any minimum education and/or experience requirements (see Qualifications). You must maintain a valid State Driver's License at all times as the position requires operation of government vehicles on government and public roads. Failure to maintain a valid State Driver's License at all times will result in removal from the position. Travel is required 5% of the time. Occasional overnight travel to attend meetings, conferences, training etc. The skill of a qualified typist (40 WPM) is required. Handles a broad range of confidential and/or sensitive issues (from personnel-related issues that must remain confidential to policy matters that cannot be prematurely disclosed outside the office's management team). Maintains strictest confidentiality in the performance of duties. Who May Apply: Bureau of Reclamation Employees (Competitive) Bureau of Reclamation Employees (Non-Competitive) Career Transition Assistance Plan (CTAP) Department of the Interior Employees (Competitive) Department of the Interior Employees (Non-Competitive) Interagency Career Transition Assistance Plan (ICTAP) Land Management Workforce Flexibility Act (LMWFA) Qualifications In order to be rated as qualified for this position, the HR Office must be able to determine that you meet the specialized experience requirement - this information must be clearly supported in the resume. To qualify at the GS-07, you must possess one year of specialized experience equivalent in difficulty and complexity to at least the GS-06 level in federal service having demonstrated experience which includes composing correspondence; advising and instructing the clerical staff in subordinate organizations concerning such matters as congressional inquiries, directives, reports, correspondence, and telephone procedures to ensure format and outlines in the Handbook are applied; operating a personal computer and computer software such as word processing, e-mail, spreadsheets and databases to prepare a variety of materials such as letters, reports, tabulated data, etc., in final form; arranges and coordinates travel for the Area Manager and Management Team, including scheduling meetings and/or visits; ensuring travel, hotel reservations, car rentals, etc., are secured. Prepares vouchers for Area Manager and Management Team upon their return from travel. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Time-In-Grade: Current career or career-conditional employees of the Federal government, or former career or career-conditional employees, who have a break in service of less than one year, are required to meet the time-in-grade restriction of one year of Federal experience at the next lower-grade, with few exceptions outlined in 5 CFR 300.603(b). You must meet all Eligibility and Qualification requirements, including time-in-grade restrictions and any selective placement factors if applicable, by 05/13/2024. Education This position does not allow substituting education for experience. Additional Information You may be required to serve an initial probationary period. Reclamation has determined that the duties of this position are suitable for telework and you may be allowed to telework with supervisory approval. If otherwise eligible and qualified, you may be offered a recruitment or relocation incentive. The decision to offer an incentive will be made on a case-by-case basis and is neither promised nor guaranteed. For information visit: Recruitment Incentive or Relocation Incentive. If otherwise eligible and qualified, you may be offered a Student Loan Repayment Benefit (SLRB). The decision to offer an SLRB will be made on a case-by-case basis and is neither promised nor guaranteed. For information visit: SLRB Program. If otherwise eligible and qualified, you may request consideration for a Superior Qualifications Appointment. For information, visit: OPM Fact Sheet. Related non-Federal experience or related experience as retired members of the uniformed services may be credited towards computing entitlement to leave accrual, at managerial discretion, providing that experience meets certain criteria. This provision allows new employees to earn annual leave at a higher rate than would otherwise be allowed. (5 Code of Federal Regulations, 630). For additional information, please visit: Creditable Service for Annual Leave DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including applicant rights and responsibilities, please visit https://www.e-verify.gov/ This position is designated as a LOW RISK position. It requires a fully completed and favorably adjudicated SF85 Background Investigation (T1 or equivalent) that is current (within the last 5 years). This is a condition of employment. Male applicants born after December 31, 1959 must certify registration with the Selective Service System or that the applicant is exempt from having to do so under the Selective Service Law. Go to: https://www.sss.gov This is a bargaining unit position represented by a Union. Additional vacancies may be filled using this job announcement. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here.