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Working Title: Building Maintenance Coordinator

Job Class: Building Maintenance Coordinator

Agency: Administration Dept

• Job ID : 83780

• Location : St. Paul

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 01/31/2025

• Closing Date : Open Until filled

• Hiring Agency/Seniority Unit : Administration Dept / Administration-AFSCME

• Division/Unit : PM Whitewater Stream Bldg Mgr

• Work Shift/Work Hours : Day Shift

• Days of Work :M-F 7:00 AM to 3:30 PM

• Travel Required : Yes, 10%

• Salary Range: $34.01 - $39.61 / hourly; $71,012 - $82,705 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 202 - Craft, Maintenance, Labor/AFSCME

• Work Area : Building operations-Whitewater

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

In this position you will coordinate, support, and participate in the planning, design and construction of varied maintenance, construction, and remodeling projects. The incumbent must work effectively with staff from the Facilities Management Division (FMD), Real Estate and Construction Services, Office of State Procurement, agency partners, architects, consultants, and contractors. This position is responsible for tracking and communicating construction and maintenance progress and ensuring suitable functionality and operation of facilities after work is complete.

Responsibilities include to:

• Prepare scope of work documents for remodeling, repairs, and minor construction projects for maintenance of facilities in coordination with annual work plans, prioritization, and budgets.

• Administer vendor contracts to ensure compliance with State and Department policies, procedures, and specifications.

• Maintain records of maintenance and project status.

• Work with FMD staff and management to ensure state facilities and infrastructure are safe, well maintained, and useable for their intended purpose.

• Plan and schedule all preventative maintenance activities for facilities under the custodial control of the Facilities Management Division, working closely with the responsible individual of each trade.

Minimum Qualifications

• Experience with Archibus or another facility management database system.

• Knowledge of construction, construction techniques, sequencing of work, and a basic understanding of construction principles.

• Knowledge of building components, mechanical systems, electrical systems, and construction methods.

• Oral and written communication skills sufficient to develop short communication documents for agency partners and others.

• Outstanding customer service skills, in order to provide cooperative, timely, and professional service to FMD partners and Capitol Complex visitors.

• Ability to read and understand construction documents, plans, and project specifications.

• Ability to effectively articulate program decisions, changes, schedules, and other relevant information.

• Ability to develop specifications for small projects and purchases.

• Ability to effectively manage multiple priorities at one time while achieving desired results.

• Ability to obtain $25,000 Authority for Local Purchasing Certification within 6 months of hire (training provided).

• Must possess a valid class D driver’s license with an acceptable motor vehicle driving record.

Preferred Qualifications

• 2 or 4 year degree in Construction Management, Construction Technology, Facilities Management or related field.

• Three or more years of experience coordinating building construction and maintenance projects while assigned to multiple facilities and structures.

• Experience as a manager of construction, chief estimator or related construction experience is desired.

• Experience in construction inspection and in making recommendations for repairs.

• Experience with Archibus TIFM software.

• Experience with SWIFT purchasing software.

Additional Requirements

Successful applicant must pass a criminal background check through American Databank and employment reference checks.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.