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Working Title: Grants and Allocation Supervisor

Job Class: Human Services Supervisor 3

Agency: Human Services Dept

• Job ID : 81029

• Location : St. Paul

• Telework Eligible : Yes

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 10/15/2024

• Closing Date : 10/28/2024

• Hiring Agency/Seniority Unit : Human Services Dept / DHS Central Office MMA

• Division/Unit : DHS-Central Office / FOD Social Services

• Work Shift/Work Hours : Day Shift, 8:00am - 4:30pm

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $37.60 - $54.16 / hourly; $78,508 - $113,086 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 216 - Middle Management Association/MMA

• FLSA Status : Exempt - Executive

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

* Telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) (Within Minnesota or neighboring states) and flexible hours options are available .*

As the Grants and Allocations Supervisor, you will lead a team of seven grant accountants that complete financial reporting and financial reconciliation for incoming federal awards and support the fiscal operations of outgoing grants and allocations. The team works closely with grant managers and fiscal staff across the agency, centralized contract attorneys and specialists, and the agency’s grantees including counties, tribes, and non-profit organizations. This position represents DHS on statewide grants management work groups and on federal grant compliance topics.

Responsibilities include:

• Manage, direct, and lead the Department’s fiscal operations for grants awarded to DHS and for funds which are granted by DHS to counties, tribes, non-profit agencies, and other local grantees.

• Manage the ongoing operations and advocate for enhancements to the Department’s electronic Enterprise Grants Management System (EGMS).

• Exercise supervisory authority so that applicable labor agreements and plans are equitably administered and employees within the unit effectively perform their assigned job duties to achieve the unit, section, division, and department goals and objectives.

• Ensure the services the work unit provides meet the needs of department grant managers, programmatic fiscal staff, and grantees.

• Participate in section and division planning and operations policy decisions.

• Lead and/or participate in unit, division and department strategic and operational planning efforts involving the Enterprise Grants Management System (EGMS) or department grants and allocations.

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.

Demonstrated leadership experience*

*Leadership experience can include:

• Experience as a supervisor, lead worker, team lead, project lead;

• Completion of a State of Minnesota leadership program (e.g. ELI, L4);

• A paid/unpaid position leading a program or chairing a committee (e.g.ERG) - experience must include:

• 1+ year of experience identifying issues, goals and strategic actions

• 100+ hours per year time commitment

AND

Four (4) years of professional work experience demonstrating:

• Knowledge and experience with federal financial reporting, reconciliation, and federal Uniform Guidance.

• Knowledge and experience with grant financing, especially grant contracts and implementing rules related to how grants are funded.

• Experience utilizing SWIFT or other accounting software.

• Familiarity with Generally Accepted Accounting Principles (GAAP).

• Ability to read, interpret, and apply state and federal statutes, laws, and regulations.

Preferred Qualifications

• Creative problem-solving abilities.

• Ability to work cross functionally with other departments and divisions to ensure continuity.

• Experience engaging end users of a process in identifying pain points and implementing improvements.

• Variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

REFERENCE/BACKGROUND CHECKS – DHS will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.